Records Services

The services on this page are available to government agencies only.

State Archives

The Archives maintains the permanent historical records of state agencies and can assist with research on laws, agency policies, and historical questions.

Transferring Permanent State Agency Records to the Georgia Archives - Information and Forms

Disaster Assistance

The Georgia Statewide Disaster Recovery Contract is no longer in effect. Local governments and state agencies affected by disasters can contact the State Archives for guidance on how to respond to a disaster.

Research
Research Services - Use our Ask an Archivist online form to ask a question.

Legislators and legislative staff - See the services we offer for General Assembly members and their staff.

Visit Us - How to visit the Archives to conduct research.

Records Management Training and Professional Development - New!

Records Management Training Videos

The videos below provide introductory information on records management. They were created with the assistance of the National Historical Publications and Records Commission.

• Introduction to Records Management
• Records Management Implementation
• Setting up a Records Center

State Records Center

The State Records Center maintains temporary records on behalf of state agencies, USG institutions, and local governments on a cost‐recovery basis. Records in the State Records Center remain the property of the transferring agency at all times and access is restricted to authorized agency personnel. Permanent records may not be stored at the Center without prior authorization from the Director of the Georgia Archives.

• State Records Center Fee Structure Updated January 5, 2024
• Records Center Transfer Procedures
• Records Center Transmittal Form - State Records Center clients use this form to transfer new records to the State Records Center. The records must have a State Records Committee approved records retention schedule in order to transfer to the State Records Center.
• Records Center Transmittal Form Instructions
• Records Center Reference Request Form - State Records Center clients use this form to request records held at the State Records Center.
• Records Center Request for Permanent Withdrawal Form - State Records Center clients use this form to permanently remove records from the Records Center.
• Agency Authorized Access Form - State Records Center clients use this form to designate agency staff that are permitted to request and access agency records stored at the State Records Center.

Note - To submit Records Center transmittal forms and records requests, email StateRecordsCenter@usg.edu.

Contact
State of Georgia Records Center
7815 Third Flag Parkway
Austell, GA 30168
Tel.: 770-732-5630
Email: archives-records@usg.edu

Hours of Operation

Business Hours: 8 AM - 4 PM
Deliveries Accepted: 8 AM - 11:30 AM and 1:30 PM - 3:30 PM.
Email StateRecordsCenter@usg.edu to schedule a delivery.

Media Storage Vault
State agencies and local governments may store backup copies of images and data in the Media Security Vault. Security film is maintained only for the benefit of government officials who create it. The Georgia Archives does not provide copies of security film to anyone other than the officials who deposited it in the Archives for safekeeping. The security film is protected with the highest level of security and stored in temperature‐and humidity‐controlled storage to ensure that it is available should the official need it. In addition to microfilm, the Georgia Archives accepts other media (CDs, DVDs, magnetic tape) for security storage. For further information about the Security Media Storage Vault, please read the following policies and procedures carefully and then call RIMS at 678‐364‐3741 or email us at archives-vault@usg.edu to discuss the Vault.

• Instructions for Transferring Security Media Backup to the Georgia Archives

• How to Complete the Media Transfer Form

• Media Security Vault Transfer Form

• Removing Media from the Security Media Storage Vault