Total entries: 83 (Listed alphabetically by title)
Description: Documents relating to coordinating the approval and funding of projects under the Construction Work Program. These records contain project allotment files which include allotment notice sheets and documents of authority approving requests.
Retention: 3 years
Updated: April 05, 2017
Description: Documents relating to agreements between railroads or utilities and the department
Retention: Permanent
Updated: April 05, 2017
Description: Records relating to development of and/or planning of individual airport or area-wide airport system plans. Capital construction projects, includes contract documents, supplemental agreements, project descriptions and requirements, budgets, records pertaining to property acquisitions, and project closeout documents.
Retention: 20 years
Updated: April 05, 2017
Description: Records relating to airport planning and construction projects that are not federally funded; includes contract documents, supplemental agreements, project descriptions and requirements, budgets, project closeout documents, and correspondence relating to the project.
Retention: 7 years
Updated: April 05, 2017
Description: Documents relating to the construction of county or city roads. The State administers the funds to counties or cities. The cities and counties are responsible for the construction of the roads. Records type include correspondence, reports, contracts, agreements, estimates, funding, payment documents, etc.
Retention: 7 years, then incorporate into Highway Project Files
Updated: April 05, 2017
Description: Documents include correspondence and reports concerning the activities of the Office of Maintenance
Retention: 5 years and until all audits are completed and all questions are resolved.
Updated: April 05, 2017
Description: Daytime and nighttime inspection of roads and their rights of way. Reports/data is maintained electronically in Georgia Asset Management System (GAMS).
Retention: 3 years
Updated: April 05, 2017
Description: This system contains all data and reports used to report maintenance activities performed by GDOT maintenance forces, as it pertains to state and federal highway systems' maintenance; including during declared emergencies.
Retention: 3 years
Updated: April 05, 2017
Description: Provides inventory control of maintenance materials.
Retention: 3 years
Updated: April 05, 2017
Description: Road and highway maps maintained and distributed by the department.
Retention: Permanent
Updated: April 05, 2017
Description: Documents relating to the construction of projects financed by Federal- Aid.
Retention: 20 years after project closeout
Updated: April 05, 2017
Description: Documents relating to the construction of projects financed by State-Aid and Local Funds.
Retention: 7 years upon receipt of final acceptance letter
Updated: April 05, 2017
Description: Documents related to accidents on th state's highways that are used for analysis of road design, vehicular/pedestrian traffic control, location of utility lines, or highway maintenance.
Retention: 11 years
Updated: April 05, 2017
Description: Maintaining inventory control and maintenance data on motor vehicles owned by the Department.
Retention: 10 years after vehicle is sold or retired.
Updated: April 05, 2017
Description: Documents relating to the maintenance of the MP/SS and Critical Path Method (CPM).
Retention: 3 years
Description: Document relating to the summarizing of pre-construction status of all DOT projects. Printouts that indicate the projects, their status and the date of the last pre-construction activity. Pre-construction activities are recorded in Tpro and maintained. Let status monthly updates until the project is let to construction, then updates stop.
Retention: (0484-18-002A) Office Copy: 3 years; (0484-18-002B) Field Copy: Retain until superseded.
Updated: April 05, 2017
Description: Documents relating to the enforcement of compliance and regulations for the movement of vehicles on the State highway system. Includes Daily/Weekly/Annual reports.
Retention: (0484-21-002A) Annual Reports: 5 years; (0484-21-002B) Daily and Weekly Reports: 1 year.
Updated: April 05, 2017
Description: Documents relating to the issuance of permits on a credit basis.
Retention: 4 years
Updated: April 05, 2017
Description: Documents relating to the enforcement of compliance and regulations for the movement of vehicles on the State highway system. Includes trip and annual permits.
Retention: 5 years
Updated: April 05, 2017
Description: Documents relating to accounting for monies collected as fees for overweight/oversize vehicle permits.
Retention: 7 years
Updated: April 05, 2017
Description: Documents relating to the pre-qualification of contractors for bidding on and sub-contracting work performed on State highway construction projects.
Retention: 3 years
Updated: April 05, 2017
Description: Documents relating to the pre-qualification of contractors for bidding on and sub-contracting work performed on State highway construction projects.
Retention: 10 years
Updated: April 05, 2017
Description: Documents relating to the pre-qualification of contractors for bidding on and sub-contracting work performed on State highway construction projects.
Retention: Until project is finalized.
Updated: April 05, 2017
Description: The project schedule template is an integral part of the Planned Development Process (PDP). Lists all project activities, indicates all predecessors and successors along with duration for the Preconstruction phase.
Retention: (0484-28-001A) Project Schedules: Retain in office; and (0484-28-001B) All other documents: 3 years after final payment or audit, whichever is longer
Updated: April 05, 2017
Description: Documents relating to the weekly progress of contractors on construction projects
Retention: 4 years.
Updated: April 05, 2017
