Total entries: 64 (Listed alphabetically by title)
Description: This series documents grades received by students for the term. This is the record copy of reports distributed to students at the end of each term.
Retention: 1 year after graduation or date of last attendance
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: This series documents grievances brought forward by students against the college which do not result in litigation.
Retention: 5 years after graduation or date of last attendance
Description: This series documents department approval for students to enroll in independent study courses.
Retention: 5 years after graduation or date of last attendance
Description: This series documents college assistance to international students who have been admitted to academic programs.
Retention: 5 years after graduation or date of last attendance and at least 1 year after final notice to Immigration and Customs Enforcement
Description: This series is used to provide a record of the administration of student internships, practicums, and cooperative education programs.
Retention: 5 years after graduation or last date of attendance
Description: This series documents payments, adjustments, draw advances, address and status changes, cancellations, deferments, and postponements on borrower's accounts.
Retention: 3 years after loan is paid
Legal Citation: 34 CFR 674.19, 2-3
Description: This series provides a record of the services rendered to clients by administering tests required of students seeking admission to various programs or seeking to substitute already acquired knowledge for formal college courses.
Retention: 5 years after testing date
Description: This series provides instructional departments with an official record of students enrolled in courses taught and documents term end grades of each student.
Retention: Student Information Database copy: Permanent. Instructor class files: retain for the duration of the grade appeal policy.
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: This series consists of copies of summary reports submitted to the Pell Grant Scholarship program on a routine basis. Reports are submitted on OMB 1840-0540 and summarize money awarded, received and disbursed, balance remaining, and dates.
Retention: 5 years after audit
Legal Citation: 34 CFR 668.24 and 690.2
Description: Records relate to Perkins Student Loan, National Direct Student Loan, and Nursing Loan programs and sho each borrower's payment history.
Retention: Loan Administration Records: 5 years after the end of the award year in which the aid was disbursed. Fiscal Operations Reports and Applications to Participate: 5 years after the end of the award year in which the FISAP was submitted.
Legal Citation: 34 CFR 674.19(e); AACRAO 2000 ed. Retention Schedule H, page 23
Description: This series documents the written reference history of a student to be forwarded to potential employers or other schools.
Retention: 3 years for established files
Description: This series documents the results of a placement survey conducted every two years of recent baccalaureate graduates.
Retention: Reports: Permanent. All other records: 3 years
Description: This series documents college assistance to international students who are considering attendance at the college.
Retention: Non-admitted Applicants: 2 years. Admitted Applicants: until enrolled when records become part of the International Student Records
Description: Documents college assistance to international students who are considering attendance at the college.
Retention: Non-admitted Applicants: 2 years. Admitted Applicants: Upon enrollment, transfer to International Student Records.
Description: This series provides a record of recruiter visits to the campus to conduct job interviews.
Retention: 2 years from date of record creation
Description: This series documents declarations filed by students regarding state residency status which is critical for determining tuition status.
Retention: 5 years after graduation or date of last attendance
Description: This series documents student participation in services to Special Population Students Program.
Retention: 5 years after graduation or date of last attendance
Description: This series documents and tracks the application, admission, selection, and progress of college students participating in special academic programs serving, guiding, and aiding college students.
Retention: Accepted and Enrolled Participants: 5 years. Denied and Did Not Enroll: 2 years
Description: This series addresses specific program admission requirements (i.e., immunizations, physcial examinations, drug screens, criminal background checks, motor vehicle reports and psychological evaluations).
Retention: 3 years after graduation or date of last enrollment
Description: This series provides a record of student statistics in a specific instructionals department and is used to provide summary information which may be used for planning or review.
Retention: Until superseded or obsolete
Description: This series is used to provide a record of a student's academic progress within a specific college program.
Retention: 5 years after graduation or date of last enrollment
Description: Records documenting academic dishonesty and conduct violations among students.
Retention: 5 years after graduation or date of last attendance.
Description: This series documents academic dishonesty and conduct violations among students.
Retention: 5 years after graduation or date of last attendance
Description: This series documents student participation in university clubs, organizations, honor societies and special academic programs; volunteer service in community organizations; and honor and awards received.
Retention: Transcripts: Permanent. All other records: 5 years after last activity
Description: Records document student eligibility common to all Federal Title IV aid programs.
Retention: 3 years after the year in which the aid is awarded
Legal Citation: 34 CFR 668.24, 674.18, 676.19, and 682.215; AACRAO 2000ed, Retention Schedule H, page 23
