Total entries: 179 (Listed alphabetically by title)
Description: Records of key user or system activities that are tracked in the system. Examples include the following items: creation of derelict/scrap titles, expiration date changes, date of birth changes, etc.)
Retention: 3 years
Updated: October 20, 2016
Description: Administer the Law of the state as they apply to the collections of delinquent taxes due by wholesalers.
Retention: 4 years
Updated: October 20, 2016
Description: Documents relating to registration of motor vehicles for road tax on motor carriers and unregistered trucks section of the registration and licensing of motor vehicles.
Retention: 3 years
Updated: October 20, 2016
Description: Documents relating to the collection of tax monies from registered motor carriers operating three-or-more-axle vehicles on the public highways of the State of Georgia.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to penalizing taxpayers for citation assessments, late filing assessments, and all matters pertaining to permits under the Motor Carriers Fuel Tax Law and the Highway Use Section of the Motor Vehicle Tax Law.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to refunding of 2% of the first 5.5 cents tax per gallon on tax imposed by the State of Georgia by section 91A-5003(a)(1) for sale at retail.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to refunding of all but 1 cent per gallon on motor fuel tax imposed by Georgia by section 91A-5003 (a) (1) for use in agricultural purposes.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to refunding overpayment of motor fuel taxes, permit fees, or highway use fees to both bonded and non-bonded taxpayers.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to sales and taxes paid to Georgia during a calendar month by licensed distributors.
Retention: 3 years
Updated: October 20, 2016
Description: Documents relating to receipt and disposition of all motor fuels in Georgia.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to cancellations of a license to distribute motor fuels.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to imposing of motor fuels, in gallon figures, into Georgia by pipeline companies showing to whom fuel was delivered and documents relating to imported fuel.
Retention: Permanent
Updated: October 20, 2016
Description: Documents relating to refunding of all but 1 cent per gallon on motor fuel tax imposed by Georgia for use in watercraft on intercoastal waterways.
Retention: 7 years
Updated: October 20, 2016
Description: Motor Vehicle Registration Data is stored in the DRIVES System.
Retention: 5 years or the most recent registration whichever is longer.
Updated: October 20, 2016
Description: Documents relating to the listing of all individuals/entities who have applied for a certificate of title. Included within the documents are the applicant's name, city of residence, year and make of car, lien number if applicable), and supporting title number.
Retention: 20 years
Updated: October 20, 2021
Description: Documents relating to Georgia Vehicle Tile surrendered to another state upon application for title in the State, notices, return, and remaining of certificate of Title (Form T-O); Rejection of Title applications due to improperly submitted documents; Cancellation of successor titles due to issuance of new title or vehicle; Titles that have been relinquished from other States when an individual becomes a resident of the State of Georgia; listing of all motor vehicle identification numbers assigned to residents of the state of Georgia; Miles traveled and monies received from registered motor carriers; Sales and taxes paid to Georgia during a calendar month by licensed distributors; Collection of tax monies from registered motor carriers operation three or more axle vehicles on the public highways of the State of Georgia (MFA-10), (MFA-30); (MF-7A);(MFA-24); (MFA-9); (MFA-03);(MFA-4); (MFA-25); (MFA-14); (MFA-19); (MFA-05); Penalizing taxpayers for citations assessments, late filing assessments, paid citation assessments, paid late filing, cancelled late filing, letters received from tax payers and copies of replies. GRATIS. Images are in DMS.
Retention: 10 years
Updated: October 20, 2016
Description: Record of NCIC/GCIC usage.
Retention: 5 years
Updated: October 20, 2016
Description: Records of customers who have received rebuilt titles but do not have a rebuilders license.
Retention: 2 years
Updated: October 20, 2016
Description: Offers in compromise submitted by taxpayers copies of returns, assessments, memos, and printouts, including database.
Retention: 6 years after settlement of the OIC
Updated: October 20, 2016
Description: One time address information used to mail titles.
Retention: 1 year after the title has been printed.
Updated: October 20, 2016
Description: Requests for outside Employment.
Retention: Retain until Employee separates from Department.
Updated: October 20, 2016
Description: Inactive parking permits and parking permit inventory.
Retention: 6 years
Updated: October 20, 2016
Description: Documents relating to reviewing and auditing partnership tax returns for companies with individual returns.
Retention: 5 years
Updated: October 20, 2016
Description: Pending Insurance Suspension and Insurance Suspension Letters - Correspondence related to registration suspension resulting from lapse or loss of insurance.
Full title: Pending Insurance Suspension and Insurance Suspension Letters Correspondence - Pending Suspension and Suspension Letters That Are Closed
Retention: 6 months
Updated: October 20, 2016
Description: Pending Insurance Suspension and Insurance Suspension Letters - Correspondence related to registration suspension resulting from lapse or loss of insurance.
Pending Insurance Suspension and Insurance Suspension Letters Correspondence - Pending Suspension Letters That Are Not Closed
Retention: 12 months
Updated: October 20, 2016
