Total entries: 54 (Listed alphabetically by title)
Description: This schedule contains reports of incidents of suspected criminal activity investigated by sworn peace officers or reports of incidents of miscellaneous non-criminal activity investigated by sworn peace officers or security personnel.
Retention: 5 years
Updated: April 27, 2023
Description: This schedule contains records used to investigate complaints against public safety officers. When relevant, polygraph case files containing official polygraph reports and associated documents.
Retention: (0916-0006A) Founded: 50 years; (0916-0006B) Unfounded: 10 years after separation
Updated: April 27, 2023
Description: This schedule contains reports analyzing what occurred during an incident. The report explains the nature of the event and what happened, what went well, challenges encountered, failures, and how to address similar situations in the future based on lessons learned during the incident.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains a record of arrests for suspects charged with criminal offenses.
Retention: 25 years
Updated: April 27, 2023
Description: This schedule documents relating to asset forfeitures. When assets, such as money, are sized from criminals, the agencies involved split the money amongst themselves. The money is used for specific items, such as vehicles, training, or equipment.
Retention: 6 years
Updated: April 27, 2023
Description: This schedule contains documentation requesting time off and benefits to be utilized.
Retention: Retain until entered into eTime.
Updated: April 27, 2023
Description: This schedule reports the arrival of rail cars and disposition for unloading and releasing rail cars. Records in this series include, but are not limited to, car reports, spot sheets, pull orders, Bulk Facility logs, demurrage explanation assistance logs, rail orders, and rail car reports for bad orders.
Retention: 2 years.
Updated: April 27, 2023
Description: This schedule reports traffic and other accidents on public property.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule recorded information received through incoming calls and logged at the time of dispatch.
Retention: 7 years
Updated: April 27, 2023
Description: The schedule contains documents relating to Administering Construction Projects.
Retention: 11 years after the completion of the project. Before destruction, evaluate for possible permanent retention.
Updated: April 27, 2023
Description: This schedule records summarizing crime statistics in an area.
Retention: (0916-0013A) Annual Report: Permanent;(0916-0013B) All other periodic reports: 5 years
Updated: April 27, 2023
Description: This schedule contains documents on investigations of misdemeanor crimes.
Retention: 5 years after adjudication
Updated: April 27, 2023
Description: This schedule contains investigation documents of suspected criminal activity to arrest and convict the perpetrators; includes incident reports and supplements, documentary evidence, criminal history sheets, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation. When relevant, polygraph case files containing official polygraph reports and associated documents.
Retention: 50 years after adjudication
Updated: April 27, 2023
Description: This schedule contains documents on investigations of felony crimes, other than capital offenses.
Retention: 7 years after adjudication
Updated: April 27, 2023
Description: This schedule contains documents on the investigation of personal injury or serious non-criminal accidents, including incident reports and supplements, documentary evidence, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation.
Retention: 7 years after settlement of case.
Updated: April 27, 2023
Description: This schedule contains documents on investigation unit/division criminal case files whose subject matter is a non-violent felony offense.
Retention: 12 years after closed
Updated: April 27, 2023
Description: This schedule contains documents on investigation unit/division criminal case files whose subject matter is a serious violent felony as defined by OCGA 17-10-6.1.
Retention: 20 years after closed
Updated: April 27, 2023
Description: This schedule contains documents on investigation unit/division criminal case files whose subject matter is a misdemeanor offense.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains records advising subjects that they are prohibited from entering GPA properties.
Retention: Retain until trespass expires, or if a permanent trespass exists retain for 100 years.
Updated: April 27, 2023
Description: This schedule contains certification standards, standards status reports, written directives, photographs, and other documents related to proof of compliance with the Customs Trade Partnership Against Terrorism (CTPAT) Program.
Retention: 3 years after confirmation of certification/recertification
Updated: April 27, 2023
Description: This schedule contains forms identifying vessels, corresponding berth assignments, and dock conditions pre-arrival and post-departure.
Retention: 2 years
Updated: April 27, 2023
Description: This schedule contains records documenting the types of emergency operations and assistance provided.
Retention: 5 years
Updated: April 27, 2023
Description: This schedule contains digital or analog voice recordings of radio and telephone communications.
Retention: (0916-0024A) Retain until settlement of claims; (0916-0024B) No known incident/accident: 30 days
Updated: April 27, 2023
Description: This schedule contains records documenting the management of evidence. This Includes chain of custody reports; Evidence Storage Area Visitor Logs; Storage Area Inventory Reports; Release of Evidence/Property Records.
Retention: 5 years after disposition of property
Updated: April 27, 2023
Description: This schedule contains records documenting the transfer of a criminal to a different jurisdiction for trial.
Retention: 5 years
Updated: April 27, 2023
