Total entries: 54 (Listed alphabetically by title)
Description: This schedule contains paper copies of fingerprints taken by law enforcement.
Retention: Retain until entered into fingerprint database or part of an investigative file.
Updated: April 27, 2023
Description: This schedule contains documentation regarding sworn personnel referred for evaluation.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains documents on equipment calibration and other records related to the administration of alcohol and controlled substances testing programs.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains files related to employee training and audits for departmental compliance with Georgia Crime Information Center regulations/rules.
Retention: 4 years
Updated: April 27, 2023
Description: This schedule contains Certification Standards, standards status reports, written directives, photographs, and other documents related to proof of compliance with the Georgia Law Enforcement Certification Program (GLECP).
Retention: 3 years after confirmation of certification/recertification
Updated: April 27, 2023
Description: This schedule contains documents relating to Insurance policies for G.P.A.
Retention: 7 years after expiration of policy/membership and settlement of all claims
Updated: April 27, 2023
Description: This schedule contains documents on reports maintained on individuals given breath tests to determine alcohol levels.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains documents on confidential sources/informants - both paid and unpaid.
Retention: 10 years after informant becomes inactive
Updated: April 27, 2023
Description: This schedule contains documents on state form recordings of any criminal accusations made against a juvenile.
Retention: 5 years or adjudication of case
Updated: April 27, 2023
Description: This schedule contains records relating to canines owned by GPA (Police). This includes medical and training records.
Retention: 4 years after the dog leaves unit (retires)
Updated: April 27, 2023
Description: This schedule contains documents on U.S. Coast Guard required MTSA compliance documentation specific to training; drills and exercises; security incidents and breaches; changes in MARSEC levels; maintenance, calibration, and testing of security equipment; security threats; declarations of security (DoS); annual security audits; vulnerability assessments; and facility security plans.
Retention: (0916-0038A) Vulnerability assessments and security plans: 7 years; (0916-0038B) All other records: 3 years
Updated: April 27, 2023
Description: This schedule contains any reports of damages, accidents, or incidents occurring on Georgia Port Authority terminals and/or facilities. This includes property damages, cargo damages, equipment damages, accidents, and incidents at Georgia Ports Terminals and/or facilities. This schedule applies to all damage reports.
Retention: 5 years
Updated: April 27, 2023
Description: This schedule contains the form used to track tests conducted of the RADAR/LIDAR devices.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains documents on the notification of lost, stolen, destroyed, or damaged property owned by GPA through the chain of command. The department replaces property damaged or destroyed in the line of duty; officers must replace items damaged or destroyed while not on duty. Includes a description of the property and how the damage occurred.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains requests for outside or secondary employment.
Retention: Retain until employee separates from department.
Updated: April 27, 2023
Description: This schedule contains documents on speed detection device permits, approved road lists, and updates to the road list - additional records such as applications, officer certifications, device calibration records, and radio station frequency licenses.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains documents of subpoenas / summons received by the department for members to appear before the court.
Retention: 3 years after disposition of case
Updated: April 27, 2023
Description: This schedule contains a record of unit/watch/tour activities and particularly noteworthy events.
Retention: Retain for useful life.
Updated: April 27, 2023
Description: This schedule contains a listing of parking tickets and other traffic citations issued by the department and documentation of court delivery.
Retention: 5 years
Updated: April 27, 2023
Description: This schedule contains documentation related to personnel training, requests for training, training delivered, field training reports, and training attendance rosters. Department training lesson plans, including subject, activity, and/or project.
Retention: (0916-0046A) Individuals: 10 years following employee separation; (0916-0046B) All current lesson plans: housed with training and (0916-0046C) Discontinued or revised plans: 2 years
Updated: April 27, 2023
Description: This schedule contains documents on Unclaimed Property: Records documenting a financial asset that has been abandoned or unclaimed by the rightful owner as described under O.C.G.A. Title 44.
Retention: 7 years after property abandoned
Updated: April 27, 2023
Description: This schedule contains charging documents or warnings given to drivers for identified/observed traffic violations.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains documentation related to reporting the use of force by department personnel. Information contained in the report includes what level of force was used and why. The report supplements an incident report.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains documentation to record the determination of the vehicle collision review board, which reviews vehicle collisions involving department employees. Information includes: if the employee was or was identified to be at fault; if the collision was avoidable; the identified proximate cause; and what, if any, discipline and/or remedial training is appropriate.
Retention: 7 years
Updated: April 27, 2023
Description: This schedule contains records documenting the towing, impoundment, and release of vehicles by members of the department.
Retention: 7 years
Updated: April 27, 2023
