0973-0027A | Retailer Application File - Terminated

Description:  This record series contains retailers' background information such as personal data, criminal background checks, credit checks, banking information, corporate authority, ownership changes, etc.

Retention:  7 years from date of termination

Updated:  October 20, 2016

0973-0014 | Return Ticket Detail Report

Description:  Reports of unsold instant tickets that are collected, stored, and later destroyed.

Retention:  3 years

Updated:  October 20, 2016

0973-0019 | Second Chance/Promotional Drawings

Description:  This record series documents tasks and outcomes of Second Chance or Promotional drawings. Second Chance Drawings allow non-winning ticket purchasers to enter a secondary drawing for an opportunity to win a different prize, by using the serial number on the non-winning ticket for entry, and using a random number selection process to select winners from the serial numbers of entered tickets.

Retention:  2 years

Updated:  October 20, 2016

0973-0024 | Security GLC User Requests

Description:  Requests for access/removal to GLC managed systems.

Retention:  3 years

Updated:  October 20, 2016

0973-0025 | Security International Game Technology (IGT) User Requests

Description:  International Game Technology (IGT) is the operator contracted by the GLC to manage its lottery gaming system. Persons who request access to the computer systems managed by IGT are recorded in a written log for security, and audit reasons.

Retention:  3 years or after audit completed, whichever is longer.

Updated:  October 20, 2016

0973-0023 | Security Promotional Tickets

Description:  Tickets in promotional status

Retention:  3 years

Updated:  October 20, 2016

0973-0022 | Security Ticket Reconstructions

Description:  Instant ticket reconstructions

Retention:  3 years

Updated:  October 20, 2016

0973-0020 | Security Winner Package

Description:  Documents winner security measures.

Retention:  8 years

Updated:  October 20, 2016

0973-0026 | System Change Requests

Description:  Requests to change specific application access rights.

Retention:  3 years

Updated:  October 20, 2016

0973-0001 | Test/Output for On-line and Instant Games

Description:  Software testing

Retention:  3 years

Updated:  October 20, 2016

0973-0030 | W-2 G Corrections

Description:  Corrections relating to W2-G Statements.

Retention:  5 years

Updated:  October 20, 2016

0973-0003 | WINNER Claim Log

Description:  Documents winner background information

Retention:  8 years after a winning claim is submitted.

Updated:  October 20, 2016

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