Total entries: 328 (Listed alphabetically by title)
Description:
Retention: 2 years
Description: Locating absent parents of children receiving Public Assistance and to collecting child support monies from such parents.
Retention: Unlocated parent: Retain until determination that parent cannot be located. Located parent: 1 year after child's eligibility for public assistance is terminated.
Description: Collecting payments from deserting parents for support of their child(ren), who receive public assistance; and distributing those funds to the proper authorities.
Retention: See original documentation
Description: Records pertaining to clients older than 18 years of age
Retention: 10 years from date of last service
Description: Recording disciplinary and adverse actions taken against DHR employees.
Retention: 5 years after case is completed and no further action anticipated.
Description: Maintaining a weekly report of patient activity for all patients receiving treatment from the Alcohol and Drug Abuse Program.
Retention: Record Copy: 2.5 years. Reference Copy: 1 year.
Description: Treating alcohol and drug abuse clients/outpatients in the alcohol and drug treatment centers.
Retention: 35 years after all records are found to be in order at the treatment center to which client was referred
Description:
Retention: 3 years
Legal Citation: CFR Title 26, Section 213, p. 175
Description:
Retention: Material Management Section: 5 years. Other offices: Retain until no longer needed for audit or administration.
Description: Balancing salary and retirement contribution totals on computer tape with the summary totals for the year.
Retention: 4 years
Description: Monitoring contracted organizations to determine compliance with Appalachian Regional Development Act regulations.
Retention: 5 years
Description: Researching and recording criminal history of applicants and employees in classes of positions or designated positions within classes with direct care/treatment/custody responsibilities for DHR clients.
Retention: Record and Reference copies: 4 years
Description: Approving service providers for foster care/day care.
Retention: See original documentation.
Description: Requests to the Medical Care Foundation from hospitals for payment by the Department for services provided to patients who were required to remain in hospitals for a longer period of time than the normal limits established by the Department.
Retention: 4 years
Description:
Retention: 5 years
Description: Auditing, by Office of Audits staff, to determine accuracy of funds collected and expended for respective DHR programs in Georgia counties State-wide.
Retention: 5 years
Description: Auditing (by outside agencies - other than DHR Office of Audits staff) DHR units and programs which may be: a financial unit to determine financial accountability, or a performance audit to determine operation efficiency and effectiveness.
Retention: 5 years
Description: Reviewing forms, received from counties State-wide, concerned with authorizing foster care for children who need this service.
Retention: Accounting, District/County Offices: 3 years or until audit questions have been resolved. Monthly prinout: Retain for useful life.
Description:
Retention: 2 years
Description: Monitoring bank accounts.
Retention: 5 years or until unresolved claims/audits are resolved, whichever is longer
Description: Business enterprise for the blind and severely handicapped of the state.
Retention: 5 years
Description: Maintaining individual personnel records for each blind worker employed at State facilities.
Retention: 50 years after termination of employment
Description:
Retention: 2 years
Description: Appointments to County Boards of Departments of Family and Children Services.
Retention: Record copy: Permanent. District offices: See original documentation for retention.
Description: Appointments, by County Grand Jury, of members to the County Board of Health.
Retention: Record copy of Register: Permanent. Papers and District offices: See original documentation for retention.
