Total entries: 328 (Listed alphabetically by title)
Description: State Medical Institution vehicle fleet.
Retention: Retain until posted to new card or card is full
Description: Investigating work place health hazards and recommending improvements for reduction of such hazards through education, training, and consultation.
Retention: 20 years, except for those determined by the Unit Chief to require long-term retention
Description: Administering the program, State-wide, to improve the quality life for older people.
Retention: Permanent
Description: Maintaining records for all areas of interest to the Director of the Office of Audits.
Retention: 5 years
Description: Administering and coordinating the functions of the Office of Management Information Systems.
Retention: 4 years
Description: Documents relating to all areas of responsibility of the director of Support Services.
Retention: Office director: 3 years. Section/Unit managers: 2 years
Description: Conducting operational audits, other examinations of DHR units, special projects and investigations.
Retention: Office of Audits (Record copy): 5 years after all audit questions resolved. Reference copies: 2 years after all audit questions resolved.
Description:
Retention: Record copy: 5 years after audit questions resolved. Non-record copies: 2 years after audit questions resolved.
Description:
Retention: Retain for useful life
Description: Documents used in orientations and briefings given to top management, visitors, or State officials about the mission, functions, and physical layout of the hospital/institution.
Retention: Retain for useful life
Description:
Retention: 2 years
Description: Payments made by patients, family and/or patient's health insurance for medical services provided to the patient within the State Hospital System.
Retention: 1 year after determination that no further repayment can reasonably be expected.
Description: Identifying deposits made by state hospitals (usually daily) to patient payment accounts.
Retention: 5 years
Description: Maintaining corrections of transactions to the Patient Ledger File.
Retention: 10 years
Description: Documents relating to recording the receipt of Medicaid funds reimbursed to the State for services rendered to Medicaid clients residing in State Institutions.
Retention: 4 years
Description: Recording the receipt of Medicare funds reimbursed to the State for services rendered to Medicare patients residing in State Institutions.
Retention: 4 years
Description: Maintaining out-patient charges incurred by patients.
Retention: 4 years
Description: The maintenance of listings identifying financial accounts of patients admitted to State Hospitals.
Retention: Monthly ledger: Retain until next monthly summary verified. Annual ledger: 10 years.
Description: Identifying payments made by patient income sources to DHR.
Retention: Monthly summary: Retain until next monthly summary verified. Annual summary: 7 years.
Description: Changing, recording and verifying payroll deductions.
Retention: 5 years
Description: In-service training received by DHR employees; and to developing training materials and/or curriculum standards for contracted agencies funded by Federal and/or State resources, and providing in-service training to personnel for those agencies State-wide.
Retention: Training Coordinator: 3 years. Contracted Agency Coordinators: 6 years. District Offices/Contracted Agencies: 3 years.
Description: Correspondence regarding application for training.
Retention: 3 years
Description: Relating to the use, receipt, and issuance of tax-free alcohol within the DHR institutions.
Retention: 3 years unless extended by federal authorities (see original documentation)
Legal Citation: See original documentation
Description: Maintaining control records governing the administration and dispensing of drugs to patient-clients in Georgia Department of Human Resources Institutions for all non_controlled drugs and all drugs listed in the controlled substance schedules of the Comprehensive Drug Abuse Prevention Act of 1970, Public Law 91-513, dated October 27, 1970 and the Georgia Controlled Substances Act, Chapter 79A Amended, 1974, and any amendments to said schedules.
Retention: Medical Prescription Files: 2 years. Pharmacy Inventory, Distribution and Receipt Files: 2 years. Pharmacy Drug Reference Files: Retain for useful life. Poison Disperal Log: 5 years.
Description:
Retention: 2 years
