Total entries: 328 (Listed alphabetically by title)
Description: Documents relating to maintaining, creating, revising or updating and issuing the Departments individual Administrative, Grants-to_Counties and DHR Board Policies and Procedures and related manuals which compile the policies and procedures.
Retention: Development documents: 7 years. Published policies/procedures: official copies: Permanent; reference copies: retain for useful life
Description:
Retention: Retain for useful life
Description: All documents relating to health services provided to PRS/PCM clients
Retention: 6 years from date of last service
Description: Documents relating to processing data; and sample of each, printing job.
Retention: 2 years
Description: Preparing, coordinating, issuing, and interpreting directives, policies, procedures, and comparable instructional material. These files accumulate from preparation and interpretation of instructions.
Retention: 7 years
Description: Documents relating to constructing and renovating State owned and operated Department of Human Resources facilities.
Retention: Permanent
Description:
Retention: Permanent
Description:
Retention: 3 years after determination that case is closed, uncollectible, or paid in full
Description: Authorization of monetary assistance (Public Assistance) to eligible recipients in the State.
Retention: 3 years or until resolution of audit, whichever is longer
Description: The recovery of public assistance funds from banks who have made unauthorized payment of public assistance checks.
Retention: 5 years
Description: Maintaining record of disposition of cancelled PA check.
Retention: 5 years
Description:
Retention: 3 years or until resolution of audit, whichever is longer
Description: Maintaining reference listing of public assistance check numbers assigned by DOAS and corresponding preprinted MICR number.
Retention: 5 years
Description: Official correspondence between county Department of Family and Children Services and the State Department.
Retention: 3 years
Description:
Retention: 3 years or until resolution of audit, whichever is longer
Description: Stopping payment on a Public Assistance check.
Retention: 3 years
Description: Determining client medical eligibility for medical assistance only and incapacity.
Retention: Central Medical Eligibility Office: 3 years after client is no longer eligible for assistance. County Offices: Follow the disposition guidelines in the FCS Procedures Manual.
Description: Determining client medical eligibility for medical assistance only and incapacity.
Retention: Central Medical Eligibility Office: 35 years (see original schedule for further instructions). County Offices: Follow disposition guidelines in FCS Procedures Manual.
Description: Request, by recipients of the various Public Assistance Programs in the State, for information on these programs.
Retention: 1 year
Description: Validation by State authorities of County action in determining recipient eligibility for public assistance as required by Federal Regulation.
Retention: Files covering fiscal years ending in 3 or 8 (one cubic foot selected at random): Permanent. All other files: 3 years.
Description: Maintaining a listing of public assistance checks received from DOAS identifying checks that have not cleared the bank and have not been paid to Welfare clients during a monthly issuing period.
Retention: 5 years
Description: Maintaining a listing of public assistance checks issued with corresponding batch control number.
Retention: Six-month report: 5 years. Monthly/Periodic reports: Retain for useful life.
Description: Maintaining a listing of public assistance checks received from Bank identifying the checks that have cleared the bank and have been paid to Welfare clients during monthly issuing period.
Retention: 5 years
Description: Maintaining a record of Public Assistance System client eligibility and financial data.
Retention: Security original: 5 years (at State Records Center). Duplicates: Retain for useful life.
Description: Documents relating to control of publications work in progress.
Retention: 1 year
