Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Behavioral Health and Developmental Disabilities, Department of

Total entries: 221   (Listed alphabetically by title)


1972-0218 | Hospital Ration Accounting Files

Description: 

Retention:  1 year


1972-0218 | Hospital Ration Accounting Files Data Worksheets

Description: 

Retention:  3 months


1972-0218 | Hospital Recipe Card Files

Description: 

Retention:  Retain for useful life


1977-0145 | Hospital/Institution Food Accounting Files

Description: 

Retention:  Food Source Data Worksheet: 3 months. Other files: 1 year.


1977-0150 | Hospital/Institution Food Production Files

Description: 

Retention:  3 months


1977-0146 | Hospital/Institution Food Supply Files

Description: 

Retention:  1 year


1977-0144 | Hospital/Institution Master Menu Files

Description: 

Retention:  1 year


1977-0147 | Individual Patient/Client Diet Files

Description: 

Retention:  Retain until patient is released from hospital


1982-0604 | Information and Advocacy Program and Grant Management File

Description:  Maintaining a record of program direction and grant management for the Client Assistance Program, Governor's Committee on Employment of the Handicapped, Title V (Section 504), Title VI, and Title VII.

Retention:  3 years


1977-0073 | Institutionalized Alien Report Files

Description: 

Retention:  Retain until action is completed by Department of Justice


1989-0062 | Internal Audits - Working Papers File

Description:  Performing audits to determine the accuracy of funds collected and expanded for DHR agencies/programs state-wide.

Retention:  5 years


1977-0072 | Interstate Transfer Files

Description: 

Retention:  Division Office: 7 years. Institution: Hold until disposition instructions received from Division Office


1978-0277 | Job Order Register Files

Description: 

Retention:  2 years


1978-0310 | Job Standard Files

Description: 

Retention:  Until superseded


1993-0300-01 | Local Facility Continuous Quality Improvement Quarterly Reviews and All Environmental Surveys

Description: 

Retention:  Agency: 3 years. Other organizations: 1 year.


1974-0430 | Local Facility Inspection Reporting Files

Description: 

Retention:  1 year


1973-0500 | Management Administrative Files

Description:  Documents relating to the over-all or general routine administration of manpower administration, non-professional training or safety activities.

Retention:  Permanent


1973-0502 | Manpower Resource Data Files

Description:  Documents used as a basis for planning or estimating immediate or future manpower resources.

Retention:  Permanent


1973-0504 | Manpower Statistical Data Files

Description:  Documents used to provide a source of statistical data for use in manpower control activities such as forecasting, justifying and analyzing current or projected manpower requirements.

Retention:  3 years


1973-0503 | Manpower Survey and Staffing Criteria Files

Description:  Documents relating to on-site and other appraisal reports, staffing studies, comments, justifications and similar or related documents.

Retention:  Permanent


1978-0278 | Master Facilities Planning Files

Description: 

Retention:  10 years


1974-0425 | Medical Care Inquiry File

Description: 

Retention:  5 years


1974-0440 | Medical Laboratory Performance Reporting Files

Description: 

Retention:  2 years


1974-0428 | Medical Records Access Files

Description: 

Retention:  10 years


1978-0294 | Medical Records Source Document Files

Description: 

Retention:  3 months


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