Total entries: 66 (Listed alphabetically by title)
Description: Record of fire including date, name of caller, stations responding, damage to structure, equipment used, and time required.
Retention: 7 years
Updated: October 20, 2016
Description: Review of structure, along with flammable material contained within, alarm systems, placement of extinguishers, and emergency numbers.
Retention: 5 years after superseded.
Updated: October 20, 2016
Description: Investigations of the cause and origin of fires in order to determine criminal intent.
Retention: 50 years
Updated: October 20, 2016
Description: Registrations of the location of fireworks displays with the fire department.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting ordinance violations regarding lessors and non-lessees of the JIA.
Retention: (0910-08-001A) Lessors: 7 years after transfer of tenancy in which violator is no longer individual Lessee or part of any group or ownership of Lessee; (0910-08-001B) Non-Lessees:3 years after violation.
Updated: April 27, 2021
Description: This records series includes, but is not limited, to all lease agreements, copies of deeds, assignments, code violations, permits, correspondence, and final audit report reports relating to individual properties on Jekyll Island.
Retention: 7 years after final expiration of lease
Updated: April 27, 2021
Description: Records pertaining to the Turtle Center reservations. This series may include, but is not limited to: school, scouts, and other group programming reservations.
Retention: (0910-07-011A) Approved Group Visitor Log: 5 years; (0910-07-011B) Notes and records used for data entry: Retain until verified.
Updated: October 16, 2024
Description: Records documenting patents, trademarks, and copyrights held by the Jekyll Island Authority
Retention: Permanent
Updated: April 27, 2021
Description: This series documents communications with lease holders and/or business operators to motivate acceptance of JIA policies and regulations and advancement of JIA priorities pertaining to conservation. This series includes, but is not limited to: reports of Environmental Assessment Procedure (EAP) reviews of proposed projects that have the potential to significantly impact the natural environment of Jekyll Island.
Retention: Permanent
Updated: October 20, 2016
Description: This series documents communications with lease holders and/or business operators to motivate acceptance of JIA policies and regulations and advancement of JIA priorities pertaining to conservation. This series includes, but is not limited to: reports of Environmental Assessment Procedure (EAP) reviews of proposed projects that have the potential to significantly impact the natural environment of Jekyll Island.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting insurance required by JIA lessees.
Retention: 7 years after expiration
Updated: April 27, 2021
Description: Records and reports pertaining to, but not limited to: pumps, filtration components, and water quality of the tanks within the Turtle Center.
Retention: Life of the equipment.
Updated: October 20, 2016
Description: This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series may includes broadcast, digital, and print marketing materials not covered in 0910-04-001A (Final broadcast, digital, print marketing materials and ownership contracts and agreements) and 0910-04-001B (Contracts and License Agreements).
Retention: 5 years
Updated: October 20, 2016
Description: This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series includes contracts/license agreements.
Retention: 7 years after expiration
Updated: October 20, 2016
Description: This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series includes final broadcast, digital, print marketing materials and ownership contracts/agreements.
Retention: Permanent
Updated: October 20, 2016
Description: Billing record for Medicaid and Medicare claims.
Retention: 5 years
Updated: October 20, 2016
Description: Invoices sent to Medicaid/Medicare for reimbursement.
Retention: 5 years after settlement.
Updated: October 20, 2016
Description: Documents payment of claims.
Retention: 5 years
Updated: October 20, 2016
Description: Record of meter readings and reports by Customer Account.
Retention: 5 years
Updated: October 20, 2016
Description: This series documents service, repair, installation, and maintenance work to public utility lines, mains, water towers, and meters on Jekyll Island.
Retention: 5 years
Updated: April 27, 2021
Description: This series documents fencing, habitat restoration, signage and trail maintenance, and records documenting the health, death, and conservation of wildlife on Jekyll Island.
Retention: (0910-01-002A) Database Permanent; (0910-01-002B) Field notes: 3 years after verified and entered.
Updated: October 16, 2024
Description: This series documents all Federal, International, State and local permits held by the Turtle Center for: Research, Rehabilitation, and Educational Animals.
Retention: 5 years after expiration of permit.
Updated: October 20, 2016
Description: Records documenting applications, and permits for permanent signage.
Retention: 3 years after removal or permit superseded.
Updated: October 20, 2016
Description: Reports documenting inspections of structures used in fire safety planning; compliance with and violations of fire regulations.
Retention: 5 years
Updated: October 20, 2016
Description: This series documents the rehabilitation of animals at the Turtle Center Hospital. This series may include but is not limited to: Blood Charts, Fluid Charts, Treatment Sheets, Weight Charts, and X-Rays.
Retention: Retain 1 year following end of patient care.
Updated: April 27, 2021
