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Natural Resources, Department of, Environmental Protection Division [ Total entries: 106 ]
Description: May include correspondence, water quality certifications issued under Section 401 of the Clean Water Act, applications/requests for 401 certifications, project plans and specifications, maps, public participation documentation; joint public notices, and documents related to 404 application submitted to federal permitting authorities.
Retention: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files generated or received by agency related to administrative hearings before the Office of State Administrative Hearings or civil litigation in federal or state court.
Retention: (0462-0132A) Final decisions or orders: Permanent; (0462-0132B) All other files: 10 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Final Air Quality Control Plans that are mandated by the federal Clean Air Act and that are submitted by EPD to the U.S. EPA. Record types include final air quality control plans, emission inventories, modeling inputs and modeling outputs, assessments of transporation impact on air quality, and supporting compliance documentation, etc.
Retention: (0462-0098A) Final Plans: Permanent; (0462-0098B) Other records: retain for useful life.
Vital Record: FALSE
Updated: October 20, 2021
Description: This records series documents the permitting of minor and synthetic minor stationary source facilities. Record types include permits, modeling related to the permitting, and permit revocation letters
Retention: (0462-0103A) Final permits: Permanent; (0462-0103B) All other records: 10 years from the date of permanent facility shut down
Vital Record: TRUE
Updated: October 20, 2021
Description: This records series documents the determinations made by EPD regarding whether facilities do not require or no longer require a permit. Record types include issued letters.
Retention: 10 years
Vital Record: TRUE
Updated: October 20, 2021
Description: This records series documents the permitting of stationary source facilities, including but not limited to, permitting of Title V stationary source facilities. Record types include permits, permit narratives, modeling related to the permitting, and permit revocation letters.
Retention: (0462-0102A) Title V Narratives: Permanent; (0462-0102B) All other records: 15 years
Vital Record: FALSE
Updated: October 20, 2021
Description: Documents related to compliance and enforcement of Stationary Source Facilities. Document types include, but not limited to, risk management plans, periodic reports, inspection reports, performance test summaries, performance test acknowledgement letters, notification letters, initial notifications, notifications of compliance status, correspondence, complaint investigation documentation, compliance assistance letters, letters of noncompliance, notices of violation, proposed order letter, copy of executed orders, penalty calculation spreadsheets, company responses to enforcement documents, no further action letters, copies of letters from EPA to permittees or state agencies requesting additional information under Section 114 of the Clean Air Act, blueprints and drawings, process flow diagrams, and plans, annual compliance certification, ACC memos, letters terminating orders.
Retention: 7 years.
Vital Record: FALSE
Updated: October 20, 2021
Description: Documents related to determining air pollutant emissions from stationary sources. Document types include but not limited to, correspondence to and from industry, quality assurance auditing of air pollutant emission testing, and documents determining air pollution emissions from stationary sources, such as source test reports.
Retention: 10 years
Vital Record: TRUE
Updated: October 20, 2021
Description: Facility site plans submitted with application which may include but not limited to blueprints and drawings, process flow diagrams, and plans.
Retention:
Vital Record: TRUE
Updated: October 20, 2021
Description: Reports submitted to U.S. EPA to support and document certification of ambient air quality data collected by the Environmental Protection Division in Georgia. record types include annual surveillance report of ambient air data collected by the Environmental Protection Division in Georgia
Retention: Permanent
Vital Record: TRUE
Updated: October 20, 2021
Description: Data and documents from ambient air quality monitoring performed in Georgia by or on behalf of the Environmental Protection Division. Record types include sample results, ambient air monitoring quality management and project plans and quality assurance information, instrument calibration documentation and related correspondence.
Retention: 10 years
Vital Record: FALSE
Updated: October 20, 2021
Description: Lists of all sites currently or formerly listed on the Hazardous Site Inventory; Lists of all sites/facilities that currently hold or formerly held a Solid Waste Handling Permit.
Retention: Permanent
Updated: April 18, 2019
Description: Records documenting the application for licensure by asbesto abatement contractors.
Retention: 3 years
Vital Record: FALSE
Description: Records documenting the need for asbestos abatement or demolition and the approval letters.
Retention: 5 years
Vital Record: FALSE
Updated: April 18, 2019
Description: Documents may include information submitted by car washes regarding recycling and other best management practices to reduce water usage to obtain certification as a permanent facility car wash and related certifications.
Retention: 5 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents relating to the basin planning and stream analysis functions performed by agency pursuant to the federal Clean Water Act Section 205, including final plans, hearing files, and drafts. Excludes files subject to 0462-0077.
Retention: (0462-0116A) Final plans and reports: Permanent; (0462-0116B) All other files: 20 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Original administrative orders and consent orders that have been signed by the Director of the Environmental Protection Division documenting noncompliance with or violations of environmental statutes or regulations enforced by the Environmental Protection Division.
Retention: Permanent
Vital Record: FALSE
Updated: April 18, 2019
Description: Records related to consumer confidence reports for drinking water systems. Record set may include certifications from a water utility that it has reported on its operations to its consumer on a regular basis, copies of consumer confidence reports, and related correspondence.
Retention: (0462-0040A) Consumer Confidence Reports: 1 year; (0462-0040B) All other records: 5 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Mapping information, modeling, and reports related to assessment of potential inundation zone in the case of a dam failure for Category I and Category II dams and for structures exempt from EPD regulation.
Retention: Until superseded
Vital Record: TRUE
Updated: October 20, 2022
Description: Site Reclamation Plans, Closeout Reports, Historical files on sites where radioactive materials were used and that have since have been released for unrestricted use.
Retention: 50 years
Updated: April 25, 2018
Description: Includes lab results analyzing the byproducts of disinfecting drinking water to remove contaminants, Disinfectants and Disinfection Byproducts (DDBP) monitoring plans and requirements, Initial Distribution System Evaluation plan required by federal regulation to be prepared by water systems, and related approvals by the agency.
Retention: (0462-0031A) DDPB monitoring plans and Initial Distribution System Evaluation plans: Until superseded; (0462-0031B) All other files: 12 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Documents relating to the Wellhead Protection & Source Water Assessments. May include reports and analytical data documenting potential pollution sources for drinking water wells, surface water source water assessments prepared by potential permittees documenting the constituents in surface water to be used as a source of drinking water, vulnerability assessments prepared by facilities, and official communications prepared to explain groundwater assessments to the public.
Retention: 22 years
Vital Record: TRUE
Updated: October 20, 2022
Description: May include compliance correspondence, laboratory results for samples taken to demonstrate compliance with permit and rule requirements, Sanitary Surveys, and Interim Enhanced Surface Water Treatment reports. Excludes records subject to schedule 0462-0074, 0462-0111A/0462-0111B, 0462-0133.
Retention: 12 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files include Design and Operation reports (DDR) and plans and specifications for permitted facilities.
Retention: (0462-0074A) Groundwater system files: 1 year; (0462-0074B) Surface water system files: Until superseded
Vital Record: TRUE
Updated: October 20, 2022
Description: Engineering plan review and approval letters, business plans, drinking water source approval letters, engineering certifications for new construction, well data sheets, construction inspection files, pilot studies performed by facilities, pilot study approval letters, and general correspondence related to engineering review performed by the agency.
Retention: (0462-0111A) Well data sheets: Permanent; (0462-0111B) Business plans: Until superseded; All other files: 10 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Files related to agency certification of laboratories performing drinking water testing. Documents may include, but are not limited to, approval letters, issued certificates, proficiency tests, audits, decertification determinations, and related correspondence.
Retention: 7 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents relating to permitting of drinking water facilities that are no longer in operation and whose permits have been terminated. May include Water System issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), and permit correspondence.
Retention: 12 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents relating to permitting of drinking water facilities that are currently in operation. May include water system issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), and permit correspondence.
Retention: 22 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents tracking the routine operation of ground and surface water plants, such as daily, weekly, or monthly operational log sheets and related correspondence.
Retention: 3 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Documents generated or reviewed by the Environmental Protection Division in cooperation with the Georgia Environmental Finance Authority's review and award of grants and loans under the two named federal revolving funds. Excludes files created and/or maintained by the Georgia Environmental Finance Authority.
Retention: 20 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Trust Indentures associated with drinking water permits.
Retention: Until superseded or terminated
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents relating to licensing of water well drillers and pump installers. May include Well Drillers and Pump Installers complaints, investigations, maps, general correspondence, licensing, environmental bonds, and letters of credit.
Retention: 6 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Records related to covenants executed and recorded pursuant to the Georgia Uniform Environmental Covenants Act on properties in Georgia. Environmental covenants restrict the use of the property due to soil and/ or groundwater contamination and are recorded on the deed for the property. Documents include executed environmental covenants and all related attachments.
Retention: 5 years after Environmental Covenant terminated.
Updated: April 18, 2019
Description: Documents related to the investigation by Georgia Environmental Protection Division staff of violations of criminal provisions of Georgia and federal environmental law. Record types include incident reports and supplements, criminal history information, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation.
Retention: 20 years
Vital Record: TRUE
Updated: October 20, 2021
Description: Video recordings from EPD law enforcement body-worn devices and devices located on or inside of EPD law enforcement vehicles. Excludes video recordings subject to Environmental Criminal Investigation Files (0462-0108)
Retention: 180 days
Vital Record: TRUE
Updated: October 20, 2021
Description: Documents sent to or received by the Director's Office, Branches, or District Offices and relating to the general administration and oversight of the Environmental Protection Division and administration and oversight of programs implemented by the Environmental Protection Division, excludes documents otherwise subject to statewide retention schedules or to retention schedules for specific subject matter.
Retention: (0462-0131A) Significant policy or administrative memoranda: Permanent; (0462-0131B) All other documentation: 6 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Files related to the administration of the EPD laboratories and not otherwise subject to different EPD retention schedules for permits or for compliance reporting. Files may include raw data from various lab tests conducted by EPD to gauge pollution levels, correspondence with federal agencies or other agency partners regarding laboratory oversight, audits of laboratory function performed by agency or by US EPA, and general laboratory administration files and correspondence.
Retention: 12 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Files may include copies of preconstruction notifications for activity authorized by Nationwide 404 Permits or copies of communications related to other federally permitted projects.
Retention: Useful life
Vital Record: TRUE
Updated: October 20, 2022
Description: Includes recycle plans submitted by drinking water systems requesting permission to deviate from the federal filter backwash rule and related correspondence.
Retention: Until superseded or terminated
Vital Record: FALSE
Updated: October 20, 2022
Description: Records related to general licenses authorized under federal and state regulations that apply to any person or entity using depleted uranium; Quarterly reports that detail depleted uranium distributed to or removed from general licensees; Registration information and records related to annual fees. Excludes items related to other General Licenses for Radioactive Device Manufacturers and Licensees Files.
Retention: 5 Years After Termination of License
Updated: April 25, 2018
Description: Files related to the National Pollutant Discharge Elimination System (NPDES) general permits for construction stormwater, including permitting, inspection, compliance, and oversight of construction stormwater sites. May include issued general permits, general permit modifications/renewals, public participation documentation (public hearings), permit correspondence, compliance general correspondence, inspection and investigation reports, notices of intent (NOIs) filed for coverage under general permits, and plans and specifications for individual sites.
Retention: (0462-0115A) Files related to issuance/renewal of general permits: 15 years; (0462-0115B) All other files: 5 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files related to the exploration of potential oil and gas wells in Georgia. Documents may include well logs, field notes, well data sheets, circulars, and related correspondence.
Retention: Permanent
Vital Record: TRUE
Updated: October 20, 2022
Description: May include state funded individual county water resource / water supply plans and proposed water supply recommendations prepared as part of the Coastal Sound Science Initiative.
Retention: (0462-0063A) Final Plans: Permanent; (0462-0063B) All other files: 30 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files related to aquifer storage and recovery including plans, proposals, notice received from proposed projects, agency guidance, assessment, modeling, and related correspondence. Excludes records subject to 0462-0062 and 0462-0058.
Retention: 30 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents may include water availability and usage reports, information on water resources used to inform permitting, agency policy, and other decision making; drought monitoring and assessment; modeling prepared to assess capacity of water resources.
Retention: (0462-0064A) Modeling: Until superseded; (0462-0064B) All other files: 30 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files will include submissions required by permits for surface water or groundwater withdrawal, including but not limited to, interbasin transfers, reported monthly use documents, water conservation plans and reports, reservoir management plans, drought contingency plans, water loss audits. Files may also include water meter installation and data collection information, compliance and enforcement correspondence and documentation.
Retention: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files may include issued permits for surface water or groundwater withdrawal for agricultural and non-agricultural uses, recently expired or modified permits, permit applications and supporting documentation, permit correspondence, permit evaluation documents, well and withdrawal location information, well and intake locations, technical memoranda, and modeling prepared as part of permit review.
Retention: (0462-0062A) Non-agricultural water use permits: 30 years; (0462-0062B) Agricultural water use permits: 5 years after permit termination; (0462-0062C) Modeling information: Until superseded
Vital Record: FALSE
Updated: October 20, 2022
Description: Documents and data relating to the monitoring of active facilities or related to special projects that support published circulars containing geological groundwater information.
Retention: 20 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents related to reimbursements to local governments cleanup contracts. Includes reimbursement claims, review sheets, and payment documentation.
Retention: 40 years
Updated: April 18, 2019
Description: Notifications of releases to the environment, per the Hazardous Site Response Act.
Retention: 30 years
Description: Records documenting the plan for how a drinking water system is being monitored for the presence of contaminants in the water and the results of that monitoring.
Retention: 12 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Records relating to inspections and enforcement for lead based paint and asbestos projects and certifications. These records include inspection reports, checklists, notices of violation, and correspondence.
Retention: 15 years
Vital Record: FALSE
Updated: April 18, 2019
Description: Records related to certification of individuals as lead inspectors, lead risk assessors, lead supervisors, lead project designers, or lead workers. Documents include: certification applications, issued certificates, correspondence.
Retention: 5 years
Vital Record: FALSE
Updated: April 18, 2019
Description: Records documenting the need for leadbased paint abatement and the departmental approval to proceed with the removal.
Retention: 3 years
Vital Record: FALSE
Description: Records related to accreditation of providers permitted to offer lead-based paint and renovation activities training courses. Documents include: accreditation applications, documentation of issued accreditation, training course materials, correspondence.
Retention: 5 years
Vital Record: FALSE
Updated: April 18, 2019
Description: Records related to the certification of firms to perform lead-based paint activities and renovation activities that result in the disturbance of painted surfaces. Documents include: certification applications, issued certificates, correspondence.
Retention: 5 years
Vital Record: FALSE
Updated: April 18, 2019
Description: Records demonstrating compliance by drinking water systems with federal rules governing how to test for and control the cryptosporidium parasite. Includes cryptosporidium monitoring results submitted by drinking water systems as required by federal regulations, bin classifications and oocysts/liter determinations performed by the agency, and related correspondence.
Retention: 22 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Documents related to the enforcement of gasoline transportation and gasoline dispensing facilities. Record types include, but not limited to, original test reports from transport companies, copies of original enforcement actions, forms notifying EPD of vapor recovery tests, test reports, and compliance survey forms
Retention: 10 years
Vital Record: TRUE
Updated: October 20, 2021
Description: Records relating to the releases from Pipelines, Petroleum Non-Underground Storage Tanks, and Non- Regulated Underground Storage Tanks, including notifications, complaints, investigation documents, correspondence, analytical data reports, corrective action reports, no further action letters. Excludes records subject to 0462-0043, 0462-0050.
Retention: 40 years
Updated: April 18, 2019
Description: Documents related to National Pollutant Discharge Elimination System (NPDES), land application system (LAS), Municipal Separate Storm Sewer System (MS4), buffer variance, and pretreatment compliance and enforcement files. May include, but are not limited to, inspection reports, compliance status letters, compliance general correspondence, investigation reports, spill reports, pretreatment general correspondence, over views, complaint documentation, buffer variance enforcement actions, storm water pollution prevention plans, letter of violation (NOVs, NDL, DNC, etc.) corrective action and standard operating procedure general correspondence, recission letters, copies of executed orders, penalty rationales, public participation documentation, progress reports, corrective action plans, and standard operating procedures. Excludes files subject to 0462-0115A and 0462-0115B.
Retention: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents related to National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), and Storm water approved ordinances and programs. Includes sewer Use Ordinance, Pretreatment Ordinances, Sludge Management Plan, Nutrient Management Plan, application, Local Issuing Approval certification/approval letter, and ordinance.
Retention: Until superseded
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents related to monitoring of National Pollutant Discharge Elimination System (NPDES), land application system (LAS), municipal separate storm sewer system (MS4), Erosion & Sedimentation (E&S), buffer variance & pretreatment permittees and systems. May include discharge monitoring reports, discharge monitoring report quality assurance reports, metro district reports and audits, and annual reports. Excludes files subject to 0462-0115A and 0462-0115B.
Retention: 5 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Documents related to National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Underground Injection Control (UIC), and Pretreatment permits and variances. May include Issued permit or variance, application, permit modifications/renewals, public participation documentation (public hearings), permit correspondence, plans and specifications, individual construction stormwater permits, industrial stormwater or MS4 notices of intent (NOI), Buffer variance correspondence used to reflect issuance, and Storm Water Program Plan, Excludes files subject to 0462-0115A/0462-0115B and 0462-0114A/0462-0114B.
Retention: (0462-0058A) Plans and specifications: Useful life; (0462-0058B) All other files: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Records validating and used to evaluate EPD surveying equipment. Records, Calibration, and Quality Control documents; tests regarding leakage
Retention: 10 years
Updated: April 25, 2018
Description: Initial applications to work in Georgia under another state or federal license or certificate, Approval, Correspondence, Inspection Reports, Statements, and Corrective Actions.
Retention: 5 years
Updated: April 25, 2018
Description: Records related to safety procedures and training conducted by the EPD for entities handling radioactive materials. Records include course material or curriculum, documentation of training received by EPD personnel related to performance of site inspections and enforcement of the Rules and Regulations for Radioactive Material, documentation of EPD personnel participation in nuclear power plant exercises evaluated by the Federal Emergency Management Agency, etc. Excludes files subject to GASC 06-012 (Employee Hazardous Materials Exposure Monitoring Records).
Retention: 16 years
Updated: April 25, 2018
Description: Records related to general licenses authorized under federal and state regulations that apply to any person or entity who uses a device that contains radioactive material and does not require a Specific License. General Licenses are effective without the issuance of individual licensing documents and do not authorize the manufacture, production, transfer, receipt, possession, or use of radioactive material. Records include Quarterly reports submitted by manufacturers that detail devices containing radioactive material that are distributed to or removed from general licensees; Annual registration and fee records. Excludes items related to General License for Depleted Uranium pursuant to Chapter 391-3-17, Georgia Comp. R. and Regs.
Retention: 10 years
Updated: April 25, 2018
Description: Records related to licenses issued to a single person or entity who is manufacturing, transferring, receiving, possessing, disposing of, or using radioactive material as part of their business operations and whose manufacture, transfer, receipt, possession, disposal, or use of radioactive material is not covered under a General License. Records include Applications, Licenses, Amendments, Renewals, Correspondence, Notification Letters, Certification documents for medical professionals to administer radioactive treatments, Inspection Reports, Statements and Corrective Actions, Lines of Credit, Deposits, Insurance, and Collateral Information.
Retention: 10 years
Updated: April 25, 2018
Description: Allegations, Complaints, Incidents, or Medical Misadministration related to radioactive material, including but not limited to: Incident Summary, DOT Shipment Approval Forms, Correspondence, survey readings, dose estimates, theft, and related enforcement.
Retention: 10 years
Updated: April 25, 2018
Description: Georgia Exam Applications, Training roster schedules, Summary Reports
Retention: 5 years
Updated: April 25, 2018
Description: Documents related to permits issued pursuant to the federal Resource Conservation and Recovery Act (RCRA); Records include permit applications, issued permits, modifications to or renewals of permits, correspondence related to permits, documentation of public participation in permit issuance, modification, or renewal. Excludes documents subject to schedule 0462-0087.
Retention: 40 years after permit is superseded or terminated
Updated: April 18, 2019
Description: Files and information pertaining to the development of the Regional Water Plans. May include final plans, technical reports, data, forecasts, assessments, projections, Council meeting materials, guidance documents, white papers, and technical memos.
Retention: (0462-0077A) Final Plans: Permanent; (0462-0077B) All other files: 35 years
Vital Record: TRUE
Updated: October 20, 2022
Description: May include issued permits for Category I Dams, permit application, permit modifications, engineering plans and specifications for permitted dams, maps, construction reports, inspection reports, and related correspondence
Retention: (0462-0122A) Inspection reports, correspondence, construction reports: 10 years; (0462-0122B) All other files: Until superseded
Vital Record: TRUE
Updated: October 20, 2022
Description: May include inspection reports identifying violations, compliance status letters, compliance general correspondence, investigation reports, complaint documentation, letters to dam owners/operators documenting violations and requiring corrective action, penalty rationales for civil penalties assessed, progress reports, corrective action plans, and related engineering plans and specifications prepared as part of corrective action.
Retention: (0462-0124A) Engineering Plans and Specifications: Until superseded; (0462-0124B) All other files: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Final approved Emergency Action Plans for regulated dams that identify potential emergency conditions at a dam and outline procedures to follow to minimize damage and potential loss of life in the event of dam failure.
Retention: Until superseded
Vital Record: TRUE
Updated: October 20, 2022
Description: Applications and renewal forms for Georgia licensed engineers requesting to be approved as a safe dams "engineer of record"; approval and renewal/extension letters; lists of approved current engineers of record and related information; and related correspondence.
Retention: 5 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Inventories of all dams and exempt structures (i.e., structures that either do not meet the statutory definition of "dam" or are exempt because they are regulated by the federal government instead) in Georgia, documents related to routine reinventory of Category II dams and exempt structures, including reinventory visits and evaluations, classification letters, and related correspondence.
Retention: (0462-0126A) Final inventories: Permanent; (0462-0126B) All other files: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Records relating to inspection reports, checklists, notice of violations, correspondence and remediation for scrap tire complaints, generators, processors, sorters, retreaders, carriers, and beneficial reuse. Documents include: inspection reports, checklists, notices of violations, correspondence, and other documentation of compliance, Quarterly Reports (Tire Carrier, Sorter, Processor, Tire Fee), Tire Carrier Decals.
Retention: 10 years
Updated: April 18, 2019
Description: Records relating to the permitting and approvals for scrap tire generators, processors, sorters, retreaders, carriers, used tire dealers, and beneficial reuse. These records may include applications, permits, proposals, correspondence, and financial assurance.
Retention: 5 years after termination or revocation of permit.
Updated: April 18, 2019
Description: Records relating to state contractor remediation/abatements and local government reimbursements for scrap tire remediation/abatements. Documents include: permission to bid documents, abatement plans, scopes of work, vendor qualification questions/request for quotes, abatement conference documents, request to issue contract, contracts and amendments, applications for local government reimbursement, reimbursement documentation, payment authorization forms, and related correspondence.
Retention: 15 years
Updated: April 18, 2019
Description: Records related to the inspection of and enforcement actions taken related to facilities currently or previously generating, treating, storing, handling, or managing hazardous waste or solid waste pursuant to the Georgia Comprehensive Solid Waste Management Act, Georgia Hazardous Waste Management Act, the Hazardous Site Response Act, Georgia Brownfield Act, Georgia Voluntary Remediation Program Act, the Resource Conservation and Recovery Act (RCRA), and the federal Comprehensive Environmental Response Compensation and Liability Act (CERCLA). These records include inspection reports, checklists, notice of violations, correspondence, biennial hazardous waste reports, waste reduction plans of hazardous waste generators, hazardous waste treatment, storage, and/or disposal facilities, tonnage reports, remaining capacity reports, and other documentation of compliance. Excludes records subject to 0462-0045 and 0462-0046.
Retention: 15 years
Updated: April 18, 2019
Description: Records related to the investigation, delineation, remediation, monitoring, and cleanup of contaminants in soil or groundwater at sites subject to the Georgia Hazardous Waste Management Act, the Hazardous Site Response Act , Georgia Brownfield Act, Georgia Voluntary Remediation Program Act, Georgia Underground Storage Tank Act, Georgia Comprehensive Solid Waste Management Act, and the federal Comprehensive Environmental Response Compensation and Liability Act (CERCLA). Records may include information regarding soil, sediment, surface water, or groundwater sampling and analysis, methane monitoring at solid waste facilities, work plans, reports, corrective action plans, remedy/construction plans, compliance status reports, risk assessments, no further action letters, records of decision, remedial action documents, reuse plans and reports, 5 year reviews of National Priorities List sites conducted pursuant to CERCLA, prospective purchaser corrective action plans, limitation of liability letters, cost certifications under the Georgia Brownfield Act and the Georgia Voluntary Remediation Program Act, semi-annual and annual corrective action reports, and delisted Hazardous Site Inventory files. Excludes records subject to 0462-0087 or 0462-0046.
Retention: 40 years
Updated: April 18, 2019
Description: Records relating to the construction, design and operation of landfills/solid waste handling facilities. Documents include: construction drawings, as-built surveys, construction quality assurance documentation, and general correspondence related to landfill/solid waste handling facility operations. Excludes records subject to schedules 0462-0087, 0462-0045, 0462-0091A, and 0462-0091B.
Retention: Until superseded or following completion of post-closure care.
Updated: April 18, 2019
Description: Records related to the permitting of facilities subject to the Georgia Comprehensive Solid Waste Management Act, which includes landfills, permit by rule facilities, materials recovery facilities, and solid waste processing facilities. These records include operating facilities and facilities in the post-closure care stage. Documents include: permit applications, permit modifications, site suitability reports, financial assurance, closure/post closure plans and reports.
Retention: 0462-0091A: Approved permit application: 20 years after completion of post- closure care; 0462-0091B: Not approved/withdrawn permit application: 5 years.
Updated: April 18, 2019
Description: Documents relating to the preparation of Local Solid Waste Plans and Regional Plans.
Retention: Permanent
Vital Record: FALSE
Description: Documents relating to the planning and application for financial assistance to develop solid waste projects in the state.
Retention: Permanent
Vital Record: FALSE
Description: Files pertaining to the development of the state-wide water management plan. May include the final plan, State Water Council Files, correspondence, data used, and meeting minutes.
Retention: (0462-0076A) Final Plan: Permanent; (0462-0076B) All other files: 35 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files related to agency's participation in Interagency Review Team review and approval of stream and wetlands mitigation banks and in lieu fee mitigation projects. May include technical submittals, plans and specifications, applications, prospectus, banking instrument, correspondence, and monitoring/annual reports.
Retention: 15 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Records related to the inspection of and enforcement related to facilities subject to the Georgia Surface Mining Act. Records include documentation of inspections, enforcement and compliance documentation, and correspondence related to surface mine enforcement and compliance.
Retention: 15 years
Updated: April 18, 2019
Description: Records related to the permitting of facilities subject to the Georgia Surface Mining Act. Records include permit applications and related documentation, issued permits, amendments to permits, correspondence related to permitting of surface mining facilities, annual hydrogeological or hydrology reports, financial assurance for surface mines, mining land use plans for reclamation after completion of surface mining activities, and permit termination documentation.
Retention: 0462-0089A: Approved permit application: 20 years after permit is terminated;0462-0089B: Not approved/withdrawn permit application: 5 years.
Updated: April 18, 2019
Description: Mathematical models used for development of wasteload allocations and other water quality assessments and associated reports.
Retention: Until superseded
Vital Record: TRUE
Updated: October 20, 2022
Description: Records related to how drinking water systems test for and control for pathogens in drinking water, as required by the Surface Water Treatment Rule (SWTR). Includes decisions allowing systems to deviate from SWTR requirements and list of systems required to complete Comprehensive Performance Evaluation of the facility's compliance with the rule or a Corrosion Control Plan to control lead and copper in drinking water.
Retention: Until superseded
Vital Record: FALSE
Updated: October 20, 2022
Description: Documents related to the inspection and informal enforcement of underground storage tank facilities. May include inspection/trip reports; tank and line test results; Notices of Compliance and Deficiency and Violation; project-specific and general correspondence.
Retention: 6 years
Description: UST Registration records. Includes annual Tank Registration and Forms 7530 that show the equipment, testing, and ownnership histories for UST facilities.
Retention: 10 years
Description: Car sale transaction documents and supporting complaint information for non-violation car sales. May include: Affidavits, Bills of Sale, Titles or Title Applications, Copies of VIR history, and associated repair receipts and/or diagnostic tests.
Retention: 6 months
Description: Original form presented by the motorist to the inspector as required to receive the After Repairs Test (Repair Shop info and cost).
Retention: Upon vertification of data entered into VIR database
Description: May include Out of Area:Proof of (1)vehicle (2)person (3)ownership (4)application (5) if applicable: permission to drive and supporting documentation/military orders and ID. Senior Exempt: (1) application (2) proof of age (3) registration. Repair: Proof of (1)ownership (2) repair receipts (3)application. Manager Authorized: Proof of: (1)application (2) person (3)ownership (4)supporting documentation. (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Waivers, Extension and Exemptions)
Retention: 5 years
Description: Files related to the licensing, compliance, and enforcement of vehicle emissions stations, inspectors and car sales without emission inspections. May include Overt Audits (Pass/Fail), Violations (covert & overt), Covert Vehicle VIRS (garage + field), Inspector Applications/Renewal apps, Add/Delete information, Access Code Change Request , Station Applications/ Renewal apps, Insurance, Information, Update Requests, Required Materials Checklist, Analyzer/ Station Closeout information, violation Investigation Report and Follow-Ups, Complaints, NOVs, and supporting documentation such as Voluntary Surrender certification letter with inspector license, Revocation Letter, email correspondance, Entry of Service Letter, Affidavits, Bills of Sale, Titles, return receipt request, and support notes. (Note: Full Title - Vehicle Inspection & Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and Inspectors and Car Sales)
Retention: 5 years
Description: Non-Electronic Contract Deliverables including Environmental Protection Agency (EPA Annual Reports, EPA Biennial Reports, data compilations and evaluations of I/M program
Retention: Term of contract + 3 years
Description: May include Audits on Georgia Clean Air Force (GCAF) Tasks such as Extension/Exemption/Waiver Audits, Portal Checks, Website Reviews, GCAF auditors; and progress reports.
Retention: Term of contract
Description: Documents related to review of engineering and geology plans for systems for the collection and discharge of wastewater. Documents may include Design Development Reports (DDRs), maps related to facilities or systems, antidegradation analysis report, operability inspection reports, soil investigation reports, waste load allocations, construction reports, Environmental Information Documents (EIDS), Local Limit Evaluations, EPA engineering correspondence, Sludge Management Plans, Septage Management Plans, Nutrient Management Plans, Authorization to Discharge correspondence, local government Pretreatment Program review and authorization files.
Retention: (0462-0114A) Final reports and submittals: Until superseded; (0462-0114A) All other files: Useful life
Vital Record: TRUE
Updated: October 20, 2022
Description: Information documenting field conditions and other information related to water and wastewater quality monitoring.
Retention: 10 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Copies of chain of custody forms maintained for reference purposes while the samples are in process.
Retention: 1 years
Vital Record: TRUE
Updated: October 20, 2022
Description: Files include field study plans, final water quality analysis laboratory data, final plans, reports, and publications prepared or reviewed by the Environmental Protection Division and used to support development of wasteload allocations and water quality models, evaluate surface water quality in Georgia, or prepare watershed assessment or protection plans, wasteload allocations, total maximum daily loads (TMDLs), fish consumption guidelines, 305(b)/303(d) documents, and related correspondence.
Retention: (0462-0118A) Final plans, data, reports, and approval letters: Permanent; (0462-0118B) All other files: Useful life
Vital Record: FALSE
Updated: October 20, 2022
Description: Records documenting related to the inspection and wastewater monitoring of facilities to ensure compliance with applicable law and regulations.
Retention: 7 years
Vital Record: FALSE
Updated: October 20, 2022
Description: Agendas, recordings of, and meeting minutes for meetings held by the Water Well Standards Advisory Councils.
Retention: (0462-0067A) Recordings: 6 years; (0462-0067B) All other files: Permanent
Vital Record: TRUE
Updated: October 20, 2022
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
