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Lottery Corporation, Georgia [ Total entries: 37 ]
Description: Retailer Appeals of Adverse actions to administrative hearing officer or courts (denials, terminations). GLC Board of Directors Approved Retailer Rules permit retailers receiving an adverse action to appeal the decision to first the GLC President, then to the GLC Board and finally to the Superior Court of Fulton County.
Retention: 6 years after resolution of appeal
Vital Record: FALSE
Updated: October 20, 2016
Description: The GLC maintains lottery drawing ball weighing/measurement records to provide documentation for the periodic testing of the consistency of lottery balls that are used in lottery drawings.
Retention: 1 year
Vital Record: FALSE
Updated: October 20, 2016
Description: Documents relating to citations issued to persons for COAM violations.
Retention: 5 years
Updated: October 20, 2016
Description: Prize Claim files are maintained for prize claims submitted for payment, but were considered unredeemable. The underlying lottery tickets are considered “unredeemable” because of claim validation issues, ticket damage, alterations, and similar reasons. The file series contains background information of the player, the unredeemable ticket, and validation information.
Retention: 6 years after claim is submitted.
Updated: October 20, 2016
Description: Prize Claim files are maintained for prize claims submitted for payment, but were considered unredeemable. The underlying lottery tickets are considered “unredeemable” because of claim validation issues, ticket damage, alterations, and similar reasons. The file series contains background information of the player, the unredeemable ticket, and validation information.
Retention: 6 months after claim is submitted.
Updated: October 20, 2016
Description: Documents generated from the COAM Compliance software application that provides information on the business address and owners of a COAM license. Documents are generated upon request through the application.
Retention: 7 years
Updated: October 20, 2016
Description: Documents generated from the COAM Compliance software application that provides information on the status changes of a COAM license. Documents are generated upon request through the application.
Retention: 7 years
Updated: October 20, 2016
Description: Document generated from the COAM Compliance application that provides total counts for COAM licenses in each status for a requested licensing year. Documents are generated upon request through the application.
Retention: 7 years
Updated: October 20, 2016
Description: Document generated by the COAM Application Print application that provides information each time a license is printed. Documents are generated upon request through the application.
Retention: 5 years
Updated: October 20, 2016
Description: Documents submitted by various GLC personnel to the COAM Project Coordinator detailing requests for system changes pertaining to an existing project.
Retention: 5 years
Updated: October 20, 2016
Description: Documents submitted by the Business Analyst and/or the COAM Project Coordinator detailing specific requirements related to any software projects, enhancements, or fixes.
Retention: 5 years
Updated: October 20, 2016
Description: Documents submitted by the Business Analyst and/or the COAM Project Coordinator detailing the items to be included in an upcoming project or maintenance batch.
Retention: 5 years
Updated: October 20, 2016
Description: This file series records documents relating to incident reports generated by COAM Compliance Inspectors of violations of COAM laws and regulations.
Retention: 5 years after cases are settled.
Updated: October 20, 2016
Description: Debt setoff claim information.
Retention: 7 years
Updated: October 20, 2016
Description: Drawing checklists document the security measures that were performed before and after each lottery drawing, and support the integrity of the conduct of lottery drawings.
Retention: 2 years or after audit completed, whichever is longer.
Updated: October 20, 2016
Description: This record series documents tasks performed immediately after a “live” drawing. Drawing logs contain the handwritten entries of winning numbers selected, specific ball sets used, game sales, prize liabilities, and the independent auditors who witnessed and certified the drawing.
Retention: 2 years
Updated: October 20, 2016
Description: Documents generated by the iGEM System vendors central accounting system, detailing licensee information, accounting information, and system connectivity information.
Retention: 5 years
Updated: October 20, 2016
Description: CD's containing data files.
Retention: 1 year
Updated: October 20, 2016
Description: Low tier Instant or online prize claims.
Retention: 90 days after the prize ticket is redeemed.
Vital Record: FALSE
Updated: October 20, 2016
Description: Low tier Instant or online prize claims.
Retention: 90 days after payment of prize date.
Updated: October 20, 2016
Description: Mid tier Instant or online prize claims.
Retention: Instant Tickets: 90 days after the prize ticket is redeemed; On-line Tickets: 90 days after the prize ticket is redeemed.
Updated: October 20, 2016
Description: Annuity winners who have been paid in ful
Retention: 7 years after full payment
Updated: October 20, 2016
Description: This record series contains Information Technology Software/Hardware Projects which may include the following: project plans, requirement documents, test cases, testing results, document closings, project acceptance documents, game rules, etc.
Retention: 5 years after project completed.
Vital Record: FALSE
Updated: October 20, 2016
Description: This record series contains retailers' background information such as personal data, criminal background checks, credit checks, banking information, corporate authority, ownership changes, etc.
Retention: 5 years or until a renewal process of the retailer contract occurs.
Updated: October 20, 2016
Description: This record series contains retailers' background information such as personal data, criminal background checks, credit checks, banking information, corporate authority, ownership changes, etc.
Retention: 5 years from date of denial
Updated: October 20, 2016
Description: This record series contains retailers' background information such as personal data, criminal background checks, credit checks, banking information, corporate authority, ownership changes, etc.
Retention: 7 years from date of termination
Updated: October 20, 2016
Description: Reports of unsold instant tickets that are collected, stored, and later destroyed.
Retention: 3 years
Vital Record: FALSE
Updated: October 20, 2016
Description: This record series documents tasks and outcomes of Second Chance or Promotional drawings. Second Chance Drawings allow non-winning ticket purchasers to enter a secondary drawing for an opportunity to win a different prize, by using the serial number on the non-winning ticket for entry, and using a random number selection process to select winners from the serial numbers of entered tickets.
Retention: 2 years
Updated: October 20, 2016
Description: Requests for access/removal to GLC managed systems.
Retention: 3 years
Updated: October 20, 2016
Description: International Game Technology (IGT) is the operator contracted by the GLC to manage its lottery gaming system. Persons who request access to the computer systems managed by IGT are recorded in a written log for security, and audit reasons.
Retention: 3 years or after audit completed, whichever is longer.
Vital Record: FALSE
Updated: October 20, 2016
Description: Tickets in promotional status
Retention: 3 years
Updated: October 20, 2016
Description: Instant ticket reconstructions
Retention: 3 years
Updated: October 20, 2016
Description: Documents winner security measures.
Retention: 8 years
Updated: October 20, 2016
Description: Requests to change specific application access rights.
Retention: 3 years
Updated: October 20, 2016
Description: Software testing
Retention: 3 years
Updated: October 20, 2016
Description: Corrections relating to W2-G Statements.
Retention: 5 years
Updated: October 20, 2016
Description: Documents winner background information
Retention: 8 years after a winning claim is submitted.
Vital Record: FALSE
Updated: October 20, 2016
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
