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Insurance, Department of [ Total entries: 54 ]
Description: This series documents reports of accidents involving elevators, boilers, and carnival and amusement equipment. Document types include accident investigation official report and supporting evidence.
Retention: 4 years after equipment is demolished or replaced
Vital Record: TRUE
Updated: April 27, 2021
Description: Annual roster of all licensed installers operating in the state.
Retention: Permanent
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents reports of repairs or alterations of boilers and pressure vessels. Document types include: National Board Inspection Code.
Retention: 6 years
Vital Record: TRUE
Updated: April 27, 2021
Description: Records documenting the inspections of buildings for compliance with fire and safety law. Document types include inspection reports, complaint reports, and certificates of occupancy.
Retention: 4 years after life of structure
Vital Record: FALSE
Updated: April 27, 2021
Description: This records series documents investigations into suspicious fires, which may include fatalities, and which may be determined to be a serious violent felony as defined by OCGA 17-10-6.1. Document types include fire Investigation reports, arrest reports, autopsy reports, fire scene and victim photographs, copies of Crime Information Council Criminal History Reports, and other supporting documentation.
Retention: 50 years after settlement of case
Vital Record: FALSE
Updated: April 27, 2021
Description: This records series documents the certifying of companies to operate and install boilers and elevators equipment in Georgia. Document types include: applications, forms GID-291-SF Application for a Certificate of Authority to install, maintain or service boilers and GID-293-SF Application for a Certificate of Authority to install, alter or maintain elevators, and issued certificate.
Retention: 3 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the issuance of citations and cessation orders for non-compliance to regulatory standards. Document types include tickets and issued orders.
Retention: Permanent
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the licensure of inspectors of elevators/pressure vessels. Commission required of all Deputy/Special inspectors in Georgia Licensing of inspectors to inspect elevators or boilers/pressure vessels in state by both government agencies or private companies. Documents: GID-290-SF Application for a Georgia Boiler and Pressure Exam and/or Commission and GID-327-SF Application for Examination for Elevator Inspector or Commission.
Retention: 3 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This record series documents investigation of complaints brought against insurance companies by citizens. Document types include: written complaints, photographs, videos, voicemail, interview transcripts, inspection reports, and any other documentation provided by the consumer and the Department.
Retention: 5 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the licensure for the sale of consumer fireworks and pyrotechnics, as required by law and regulation. Document types include licenses, responsible persons and qualifications, proof of insurance, and inspection reports.
Retention: 10 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the administration of variances related to elevators and amusements. Record types include application, supporting documents, and issued variances.
Retention: 4 years after equipment is demolished or replaced
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the licensure of elevator mechanics operating in the State of Georgia. Record types include applications for Georgia elevator mechanic certification, examination certification of elevator mechanic classes I, III, and IIIR.
Retention: 6 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the surveyance of employers regarding workplace injuries and fatalities. Record types include: survey report and supporting information.
Retention: 4 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This records series document the examination of insurance companies. Document types include: Exam Planning, Exam conclusion, Management Letters, workpapers, CPA's auditor workpapers, and Public Examination Report.
Retention: 10 years
Vital Record: TRUE
Updated: April 27, 2021
Description: Annual summarized list of fire losses across the state.
Retention: Permanent
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents all fire losses sustained by insurance companies on a quarterly basis, for statistical purposes. Documents include quarterly reports and statistics.
Retention: 5 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents compliance with the written certification requirements for cigarette fire safety standards. Document types include certificate attestation and required registration of fire safe cigarettes.
Retention: 3 years
Vital Record: TRUE
Updated: April 27, 2021
Description: Documents related to the approval of Form A mergers. Form A cases involve insurance company and/or other insurance-related entity acquisitions. Record types include: Form A application and supporting documentation.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents investigations of administrative complaints, fraud, and other alleged criminal activities. Record types include notice of complaint, investigative reports, statements, evidence, and transcripts.
Retention: 7 years after case closed.
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents insurance companies' authorization of agents to sell insurance on their behalf. Record types include appointments, invoices for appointments, and terminations.
Retention: 25 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents the licensing of Mobile Home Dealers and Manufactures operating in GA. Record types include; manufacturer dealer license application, citizenship affidavit, consent form, and copy of license issued
Retention: 7 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents the regulation of hazardous materials. Record types include inspections, investigations, complaints, determinations, and corrective actions or actions taken, and special request reports.
Retention: 10 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This records series documents issuance/regulation of permits for handling hazardous materials; including self service station, anhydrous ammonia, and compressed natural gas (CNG). Document types include self-service service station permits, LP-Gas licenses, CNG permits, proximate audience pyrotechnics licenses, license to distribute consumer fireworks, and explosives license.
Retention: 10 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This records series documents the inspections of healthcare facilities for life safety code and emergency preparedness. Record types include inspection data, notes, worksheets, facility fire report information, pictures of nursing homes, hospitals, ambulatory surgical centers, hospice, reports for LSC & EP survey, follow-up, and correction plan.
Retention: 4 years after life of structure
Vital Record: TRUE
Updated: April 27, 2021
Description: Records documenting the issuance of individual risk policies as required by O.C.G.A. 33-9-32. These Documents contain Names and addresses of Insurance Companies and the insured.
Retention: 7 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This record series documents explosives permits issued by local probate to individuals for daily use of explosives. Document types include issued Permits.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Comprehensive records of digitally indexed licensing documents recording the agencies who are licensed to sell insurance. Documents include business entity license renewal applications, name approvals, resident entity applications, citizenship affidavit, name/address change, non-resident applications, and limited credit insurance agency license.
Retention: 25 years after issuance of last license
Vital Record: TRUE
Updated: April 27, 2021
Description: Documents relating to the recording of agents licensed to sell insurance in Georgia. Document types include application, citizenship affidavit, exam results, identification documentation, SAVE results, bond, enforcement actions or referrals, correction documentation, and court records.
Retention: 25 years after issuance of last license
Vital Record: FALSE
Updated: April 27, 2021
Description: Corporate charters, certificates of authority and other documents relating to the licensing and regulation of insurance companies in Georgia. Documents Include: Letter of Approval of Charter, Bylaws, Article of Incorporation, Biographical Affidavits, etc.
Retention: Permanent
Vital Record: FALSE
Updated: April 27, 2021
Description: Documents relating to insurance companies' filings and related correspondence. Record types include financial analysis inquiries, company filings, and correspondence.
Retention: 10 years
Vital Record: TRUE
Updated: April 27, 2021
Description: Disapproved applications from insurance companies wishing to do business in Georgia. Document types include: Letter of Denial, Articles of Incorporation, Bylaws, and Biographical Affidavits.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Licenses issued to insurance companies allowing them to operate within the State of Georgia. Document types include: Certificate of Authority.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This record series documents investigation of complaints brought against insurance companies by citizens. Document types include: written complaints, photographs, videos, voicemail, interview transcripts, inspection reports, and any other documentation provided by the consumer and the Department.
Retention: 5 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Records documenting the registration of insurance holding companies. This series contains documentation relative to the organization's structure (Chart) and interrelationships of ownership and affiliated parties.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents the collection and audit of premium taxes for admitted companies and non-admitted filers. Filers include foreign, alien, and domestic insurance companies; including Life, Health Accident and Sickness, HMO, Property and Casualty (including Captives), and Title Insurance Companies Premium Tax Returns, as well as, non-admitted (Surplus Lines, RRG, and Procurement) Premium Tax Affidavits. Record types include correspondence, supporting documents, and audit work papers.
Retention: 10 years after notice of a deficiency assessment.
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the regulation and licensure for the storage, transport, purchase, and use of explosives materials as required by law and regulation. Record types include licenses, proof of insurance, and responsible persons information.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Records documenting licensed installers in the state. Document types include: Installer license application, citizenship affidavit and consent, copy of license issued, and installation reporting form.
Retention: 7 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents the licensure of private review agents. Record types include applications, biographical affidavits, articles of incorporation, organizational documents, GID-Forms, and plans of operation of utilization review.
Retention: 5 years
Vital Record: TRUE
Updated: April 27, 2021
Description: Documents relating to the analysis and approval of policy forms of life and health/accident insurance companies, Coverage forms filed for prior approval. Record types include applications, policy contracts, riders, rates, actuarial memorandums, advertisements, and correspondence.
Retention: 100 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Licenses for the sale, storage, and distribution of LP Gas, as required by law and regulation. Document types include licenses, proof of insurance, and applications.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents the enforcement of compliance with federal and state statutes and regulations in the structural design and records of production and shipment of manufactured homes. Record types include: data plates (certificate), monthly production reports, and Shipment Reports.
Retention: Retain in office
Vital Record: FALSE
Updated: April 27, 2021
Description: This records series documents the monitoring of housing manufacturer's compliance with state and federal regulations for the manufacturing of houses. Document types include state plan, operation manual, rules & regulations, and SAA/HUD agreement, plant certification reports, update certification reports, plant inspection reports, and dealer lot monitoring reports.
Retention: Retain in office
Vital Record: TRUE
Updated: April 27, 2021
Description: Records relating to the administration of the Manufactured Home Construction and Safety Standards, and Procedural and Enforcement Regulations (24 CFR 3280 & 3282 and O.C.G.A. 8-2-130, 8-2-160). Document types include consumer complaints, inspection reports, Plan of correction, and supporting enforcement letters.
Retention: 7 years
Vital Record: TRUE
Updated: April 27, 2021
Description: Records relating to the administration of the Manufactured Home Construction and Safety Standards, and Procedural and Enforcement Regulations. Document types include: Consumer complaints, inspection report, Plan of correction, SFD-114 and supporting letters.
Retention: 7 years after case is completed and closed
Vital Record: FALSE
Updated: April 27, 2021
Description: Records documenting those licensed Manufacturers in the state. Documents include application, consent form, citizenship affidavit, proof of citizenship, copy of license, background application, and payment method.
Retention: 7 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series documents the issuance of permits to install or alter elevator, boiler, and carnival and amusement equipment. Document types include: Application for a Permit to install a new or used boiler or pressure vessel, Application for a Permit to Install or Alter Elevators, Application for Fire Prevention Regulatory License, and Owner’s Application for a permit to operate Water Parks, Amusement or Carnival Rides.
Retention: 4 years after equipment is demolished or replaced
Vital Record: TRUE
Updated: April 27, 2021
Description: Records consist of approved forms and endorsements related to policies. Document types include Filing Compliance, Filing Fee Transmittal, Explanatory Memorandum, and Side by Side Comparison.
Retention: 25 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Records documenting the licensing and regulation of premium finance companies. Document types include license application, renewal, biographical questionnaire, and company bond.
Retention: 6 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Rate filings showing rates for a particular type of insurance and instructions for applying these rates. Documents may include Filing Compliance Certification, Filing Fee Transmittal, Explanatory Memorandum, Overall Rate Level Effect, Data and Calculations, Lost Cost Multiplier, and MOR Rule Comparison.
Retention: 25 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This series consists of reports examining insurance companies' compliance with the Open Competition Rating Law. Document types include Company Letters, Warrant exams, Letter to the examiner, Conflict of Interest, final report, and invoices.
Retention: 25 years
Vital Record: FALSE
Updated: April 27, 2021
Description: Documents requesting authority to sell certain types of insurance for a particular company. Record types include: correspondence.
Retention: 10 years
Vital Record: FALSE
Updated: April 27, 2021
Description: This record series documents the regulation and enforcement of fire safety. Document types include affidavits, subpoenas, court cases, warrants, court orders to compel compliance for Arson/fire, and fraud investigations.
Retention: 7 years after settlement of case
Vital Record: FALSE
Updated: April 27, 2021
Description: Complaints and legal documents filed on insurance companies, served on the Commissioner, including lawsuits filed against surplus lines insurers, and others as required by law. Record types include copies of orders, and complaints.
Retention: 5 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This records series documents the administration of variances by the State Fire Marshall. Document types include investigation reports, interpretation of standards, and issued or denied variances.
Retention: Permanent
Vital Record: TRUE
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
