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Community Health, Department of [ Total entries: 40 ]
Description: Documents formulating and administering the policies and procedures of the Administrative Division.
Retention: Permanent
Vital Record: FALSE
Description: Documents providing an evaluation of the effectiveness of alternative health services provided to Medicaid receipients.
Retention: Permanent
Vital Record: FALSE
Description: Records of expenses incurred by Medicaid recipients for services provided by the Alternative Health Services Project.
Retention: Destroy
Vital Record: FALSE
Description: Documents relating to the research, planning, and implementation of the Alternative Health Service Program.
Retention: Permanent
Vital Record: FALSE
Description: Employee requests to pay health benefits directly.
Retention: 2 years
Vital Record: FALSE
Description: Denied Actions for health benefit coverage.
Retention: 1 year
Vital Record: FALSE
Description: Records of the commissioner's assistants. There are two assistants to the commissioner. One serves as the commissioner's advisor in areas of program and policy. The other serves as the commissioner's advisor in the areas of administration and operations.
Retention: Permanent
Vital Record: FALSE
Description: Checks documenting payments to Medicaid providers.
Retention: 7 years
Vital Record: FALSE
Description: Document relating to maintaining records of results for the Cervical Cancer Screening Program.
Retention: Negative Results: 3 years; Questionable & Positive Results: 5 years after patient is no longer in program, has reached the age 75 or has died. Statistical reports: 4 years
Vital Record: FALSE
Description: Monthly reports of selected information from forms 3150, 3151, and 3152.
Retention: Permanent
Vital Record: FALSE
Description: Documents relating to the operations of and formulation of policy for the department.
Retention: Permanent
Vital Record: FALSE
Description: Audit and investigation of individual health benefit claim payments which involve coordination of benefits with other insurance plans. At times payments are made when the State Health Benefit Plan is erroneously considered, at payment date, to be primary payor.
Retention: 1 year
Vital Record: FALSE
Description: The deputy commissioner serves as the commissioner's executive assistant and functions as the commissioner in the commissioner's absence. This series documents the actions of the deputy in the operation and management of the department.
Retention: Permanent
Vital Record: FALSE
Description: Eligible dependent health beneifts coverage.
Retention: 3 years
Vital Record: FALSE
Description: Claims for Insurance benefits.
Retention: 3 years or until state audit is completed, whichever is longer
Vital Record: FALSE
Description: Records documenting the investigation of possible fraud and abuse of the Medical Assistance Program.
Retention: 8 years
Vital Record: FALSE
Description: Entering data into the computer concerning initial enrollment and subsequent changes in coverage or dependent information for members of the State Health Benefit Plan.
Retention: 1 year
Vital Record: FALSE
Description: Employee insurance coverage in leave without pay status,
Retention: 4 years
Vital Record: FALSE
Description: This series documents the historical reference on scholarship recipients for the county/rural doctors program.
Retention: 5 years
Vital Record: FALSE
Description: Records maintaining a Medicaid recipient eligibility list and documenting payment of claims to Medicaid providers.
Retention: Security Copy (original): 7 years; Medicaid Library Copy: 3 years; All other copies: retain for useful life
Vital Record: FALSE
Description: Records documenting the audit of annual reimbursable cost reports submitted by hospital participants of the Medicaid Program.
Retention: 7 years
Vital Record: FALSE
Description: Records documenting the audit of annual reimbursable cost reports submitted by nursing home participants of the Medicaid Program.
Retention: 5 years
Vital Record: FALSE
Description: Records documenting a Medicaid provider's agreement to participate in the Georgia Medicaid Program.
Retention: 5 years
Vital Record: FALSE
Description: Records of over-payments made to Medicaid providers and the subsequent refunding of these over-payments to the department.
Retention: 4 years
Vital Record: FALSE
Description: Documents relating to the monitoring of and changes to a patient's level of care in a nursing home.
Retention: 4 years
Vital Record: FALSE
Description: Records documenting the supervision of nursing home to ensure compliance with state and federal regulations governing participation in the Medicaid Program.
Retention: Official copy: 4 years then sample per instructions. Reference copies: 2 years
Vital Record: FALSE
Description: Records of all departmental hearings of appeals concerning providers and recipients of medical assistance benefits; and third party liability case records.
Retention: 8 years after case is closed
Vital Record: FALSE
Description: ocuments formulating and administering the policies and procedures of the Operations Division.
Retention: Permanent
Vital Record: FALSE
Description: Documents relating to information gathered from physician for profile; includes profile questionnaire
Retention: 5 years
Vital Record: FALSE
Description: Records authorizing payment for all medical services and equipment rendered by Medicaid providers to Medicaid recipients.
Retention: 3 years
Vital Record: FALSE
Description: ocuments formulating and administering the policies and procedures of the Program Management Division.
Retention: Permanent
Vital Record: FALSE
Description: Quarlity Assurance/Utlization Review Audits are performed on an on-going basis for all waivered service providers. This audits are performed by Medicaid program specialists based on state and federal regulations.
Retention: 4 years
Vital Record: FALSE
Description: Records documenting the review of random samples of Medicaid cases to verify eligibility status, correctness of claims payments, and third party liability recovery efforts.
Retention: 3 years
Vital Record: FALSE
Description: Health benefits coverage.
Retention: 4 years
Vital Record: FALSE
Description: Corrections made t o records which document the health benefits coverage of members.
Retention: 2 years
Vital Record: FALSE
Description: Applications for insurance coverage.
Retention: 4 years
Vital Record: FALSE
Description: Records documenting the state's participation in the Ryan White CARE Program. The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act is Federal legislation that addresses the unmet health needs of persons living with HIV disease by funding primary health care and support services that enhance access to and retention in care.
Retention: Retain 7 years past date of patient's death; for children's records, retain for 3 years after the 21st birthday or 7 years after the death of patient, whichever comes later
Vital Record: FALSE
Description: Records documenting the approval or denial of applications for health care facilities. Approval must be sought to establish, construct, or renovate a health care facility.
Retention: Permanent
Vital Record: FALSE
Description: Coverage for dependent step-children.
Retention: 4 years
Vital Record: FALSE
Description: Documents relating to the recovery of Medicaid funds from receipients having supplementary insurance or third party coverage.
Retention: 4 years
Vital Record: FALSE
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
