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Community Affairs, Department of [ Total entries: 119 ]
Description: The sale of residential properties to provide affordable housing opportunities to benefit lower income families.
Retention: 5 years
Vital Record: FALSE
Description:
Retention: Retain for length of loan plus 3 years
Vital Record: FALSE
Description:
Retention: Retain for 35 years after close
Vital Record: FALSE
Description:
Retention: Length of loan plus 5 years
Vital Record: FALSE
Description:
Retention: 7 years after submission of final expenditure report
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description: The ARC Revolving Loan Fund (RLF) is a $3 million pool that can be used in the Appalachian Region for loans to projects that create or save jobs and that promote industrial locations or expansions; encourage downtown development; complement local development strategies; or satisfy other public purposes. Funds for the Revolving Loan Program were granted to DCA by the Appalachian
Regional Commission (ARC) for use in Georgia's 37 county ARC region. DCA administers the RLF, but loans are made through local development authorities.
Retention: (0428-0026A) Final Program Narrative Summary Report: Permanent; (0428-0026B) All other records: 5 years after submission of final project report, or payout of the grant.
Vital Record: FALSE
Updated: October 20, 2022
Description: Annual Authorities Registration Form with original signatures, copy of resolutions, certification letters, and other related correspondence
Retention: 20 years
Vital Record: FALSE
Description: Consent forms and resulting background investigation reports
Retention: 3 years
Vital Record: FALSE
Description: Housing Finance Division, administrator of the programs of the Georgia Housing and Finance Authority.
Retention: 40 years
Vital Record: FALSE
Description:
Retention: Retain for life of bond plus 5 years
Vital Record: FALSE
Description: Underwriting documents related to the review and rejection or cancellation of Single Family Program Loans
Retention: 2.5 years
Vital Record: FALSE
Description: Applications not funded
Retention: 5 years from the end of the fiscal year in which the application is submitted
Vital Record: FALSE
Description: Applications funded
Retention: 5 years from the end of the fiscal year in which final disbursement is made on the loan
Vital Record: FALSE
Description: Documents relating to pre-development applications which were not funded
Retention: 5 years from the end of the fiscal year in which the application is submitted
Vital Record: FALSE
Description: Documents relating to pre-development loans made which did not result in a construction and permanent loan from DCA
Retention: 5 years from the end of fiscal year of forgiveness of the pre-development loan or full payment of pre-development loan
Vital Record: FALSE
Description: Documents relating to pre-development loans made which resulted in a construction project and permanent loan from DCA
Retention: 5 years from the end of the fiscal year in which the construction loan converts to a permanent loan
Vital Record: FALSE
Description: Community HOME Investment Program (CHIP) funds are intended the encourage private investments in housing including local lending institutions, private investors, and property owners. This retention schedule documents those projects that were not selected for funding.
Retention: 5 years
Legal Citation: 24 CFR 92.508
Vital Record: FALSE
Description: Community HOME Investment Program (CHIP) funds are intended the encourage private investments in housing including local lending institutions, private investors, and property owners. This retention schedule covers those projects that were selected for funding, but did not result in a completed project.
Retention: 5 years
Legal Citation: 24 CFR 92.508
Vital Record: FALSE
Description: Documents relating to formulating and administering policies, procedures, and programs
Retention: Permanent
Vital Record: FALSE
Description: This series documents the administration of the federally funded Community Development Block Grant (CDBG) program, which provides need-based matching grant funds to assist a wide range of eligible activities, including housing improvement projects, public facilities such as water and sewer lines, buildings such as local health centers or head-start centers, and economic development projects, etc. Document types include grant applications, grant notices and adjustment notices, statement of CDBG award, financial reports, drawdown requests, audit reviews, quarterly report review, final report, closeout notice, denial letter, etc.
Retention: (0428-0049A) Issued grants: 10 years after project closed; (0428-0049B) Denied grants: Use state common schedule 01-011 five years after denial.
Vital Record: FALSE
Updated: April 27, 2021
Description: Community HOME Investment Program (CHIP) funds are intended to encourage private investments in housing including local lending institutions, private investigators, and property owners. Created by the National Affordable Housing Act of 1990, the Home Investment Partnerships (HOME) Program is the first federally funded block grant designed to address state and local affordable housing concerns. Eligible applicants are limited to local governments, cities, and counties. CHIP funds can only be used for activities which result in the production, acquisition, or rehabilitation of decent, safe, and sanitary housing units which will be occupied by income eligible home buyers, homeowners, or tenants. Documents include the grant application, grant award package, grant adjustment notices, review forms, quarterly reports, CHIP scoring checklist, correspondence, and monitoring review forms including close-out review and documentation.
Retention: 15 years after project completion date
Legal Citation: 24 CFR 92.508
Vital Record: FALSE
Description: The Office of Special Housing Initiatives provides non-profit agencies with the designation of CHDO, which provide them with the opportunity to apply for HOME funds which are set aside for CHDOs. This schedule documents those applications and associated records.
Retention: Retain 5 years from the end of the fiscal year in which the application was received.
Vital Record: FALSE
Description: Processing federal grant applications under the HUD 701 program received from the Area Planning and Development Commissions (APDCs), forwarding them to HUD as a single State package, and then monitoring the performance of the APDCs under the grants.
Retention: 1 year
Vital Record: FALSE
Description: A comprehensive plan is the result of a community-based planning process that draws on the general public, stakeholders, and experts in order to shape and guide growth and development with the county. Local governments in Georgia are required, by O.C.G.A. 50-8-7.1, to submit a comprehensive plan to the department every ten years.
Retention: Permanent
Vital Record: FALSE
Description: Meeting minutes and related documents created by and for the State Advisory Committee on construction codes and the Industrialized Buildings Advisory Committee.
Retention: Permanent
Vital Record: FALSE
Description: Reference documents used in the administration of establishment and review of construction codes, and administration and enforcement of building standards for factory-built housing.
Retention: Retain for useful life
Vital Record: FALSE
Description: Reports submitted to DCA by local government entities upon issuance of financial obligations exceeding $1 million.
Retention: 5 years
Vital Record: FALSE
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document program administration and training.
Retention: 6 years from the end of the fiscal year in which documents are received or created
Vital Record: FALSE
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document proposed changes and actual property improvements in participating communities.
Retention: Permanent
Vital Record: FALSE
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document the program assessment process.
Retention: 7 years from the end of the fiscal year in which documents are received or created
Vital Record: FALSE
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document the research and best practices process.
Retention: 10 years from the end of the fiscal year in which documents are received or created.
Vital Record: FALSE
Description: The purpose of the Downtown Development Revolving Loan Fund (DD RLF] is to assist cities, counties and development authorities in their efforts to revitalize and enhance downtown areas by providing below-market rate financing to fund capital projects in core historic downtown areas and adjacent historic neighborhoods where DD RLF will spur commercial redevelopment.
Retention: (0428-0047A) Final Program Narrative Summary Report: Permanent; (0428-0047B) All other records: 5 years after submission of final project report, or payout of the grant.
Vital Record: FALSE
Updated: October 20, 2022
Description: Emergency Georgia Rental Assistance Program to provide relief to individuals, families, and landlords whose finances have been negatively impacted since March 13, 2020, the start of the COVID-19 pandemic. Record types include applications, copies of lease agreements, income verification documents, applicant tax documents, applicant ACH forms, property ownership documents, and applicant identification documents
Retention: Final Program Narrative Summary Report: Permanent; All other records: 7 years after the period of performance.
Vital Record: TRUE
Updated: October 16, 2024
Description: Subsidies to organizations operating shelter facilities for the homeless.
Retention: 4 years
Legal Citation: 24 CFR 576.87
Vital Record: FALSE
Description: Documents relating to the Empowerment Zone program.
Retention: (0428-0039A) Final Program Narrative Summary Report: Permanent; (0428-0039B) All other records: 5 years after submission of final project report, or payout of the grant.
Legal Citation: 7 CFR 25.606
Vital Record: FALSE
Updated: October 20, 2022
Description: Documents relating to ineligible applicants
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 2 years after end of affordability period
Vital Record: FALSE
Description: Opinions written by DCA at the request of a state legislator. These opinions offer an analysis of the impact of proposed legislation.
Retention: Permanent
Vital Record: FALSE
Description: The GCSV administers grants from the Corporation for National and Community Service designed to support local volunteer efforts in the state. Grants administered include Learn & Serve America, AmeriCorps VISTA, Hands on Georgia, and the Georgia State Challenge Grant. Records consist of a grant package that includes a program application, compliance and monitoring reports, drawdowns, and correspondence
Retention: Retain 7 years after submission of final expenditure report.
Legal Citation: 45 CFR 2541.420
Vital Record: FALSE
Description: The Georgia Dream program was created to make homeownership possible for eligible low and moderate income Georgians by providing affordable financing options, down payment assistance, and homebuyer education. The record series consists of applications (funded and not funded), all general programmatic material including the program description, project loan application materials, project loan underwriting documents, project conditional commitments, and subsidy draw requests.
Description: (0428-0033A) Final Program Narrative Summary Report: Permanent; (0428-0033B): Applications Not Funded: 5 years from end of calendar year in which application was submitted; (0428-0033C): All other records: 5 years after end of calendar year of project completion date or 5 years from termination of affordability period.
Retention: See description.
Vital Record: FALSE
Updated: October 25, 2023
Description: Documents relating to providing Georgia Energy Fund loans or combination loan/grants to housing owners for energy conservation improvements
Retention: 9 years
Vital Record: FALSE
Description:
Retention: 3 years after termination of HAP subcontract
Legal Citation: CFR 24.85.42
Vital Record: FALSE
Description: GICH offers communities a three year program of collaboration and technical assistance relating to housing and community development. The objective of GICH is to help communities create and launch a locally based plan to meet their housing needs.
Retention: 5 years from the end of the fiscal year in which the participant completes the 3 year program
Vital Record: FALSE
Description: Documents relating to the legal establishment, organization, and operation of the Georgia National Register Review Board.
Retention: Permanent
Vital Record: FALSE
Description: Disbursement of funds to local governments and other eligible recipients.
Retention: 10 years
Vital Record: FALSE
Description: Documents relating to the Housing Choice Voucher (HCV) for Homeownership Program
Retention: 3 years from the end of the calendar year that client no longer participates in the program
Legal Citation: 24 CFR 982.158(e)
Vital Record: FALSE
Description: The Office of Special Housing Initiatives provides eligible applicants with funds to promote marriage as a viable option for low and moderate income Georgians through improved perceptions, attitudes, and skills for developing a healthy marriage. This schedule documents the records assocated with that funding.
Retention: Retain for 6 years after the end of the calendar year in which the final expenditure report was submitted.
Vital Record: FALSE
Description: Contracts between the historic preservation section and individuals or agencies to provide services.
Retention: 5 years after expiration of contract
Vital Record: FALSE
Description: Documents relating to the adminstration of the tax review program.
Retention: Permanent
Vital Record: FALSE
Description: Documents relating to the eligibility evaluation of properties being considered for federal historic preservation tax incentives.
Retention: Permanent
Vital Record: FALSE
Description: Documents relating to grants awarded to groups or individuals for the restoration of structures listed on the National Register of Historic Places.
Retention: Funded Grants: Permanent. Grants not Funded: 2 years
Vital Record: FALSE
Description: Records documenting the administration of the Historic Preservation Section.
Retention: Permanent
Vital Record: FALSE
Description: Records documenting the coordination of historical society activities.
Retention: Permanent
Vital Record: FALSE
Description:
Retention: Retain until Nov 15, 2014
Vital Record: FALSE
Description:
Retention: 7 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 40 years
Vital Record: FALSE
Description: Documents tracking fund allocation and disbursement for the HOME Investment Partnership program (HOME)
Retention: 7 years from the start of the fiscal year in which funds were received by DCA
Legal Citation: 24 CFR 92.508(c)
Vital Record: FALSE
Description: Homeowner Assistance Fund a federally funded, state operated program that provided funds to eligible entities for the purpose of preventing homeowner mortgage delinquencies, defaults, foreclosures, loss of utilities or home energy services, and displacements of homeowners experiencing financial hardship associated with the coronavirus pandemic, after January 21, 2020, through qualified expenses related to mortgages and housing. Record types include applications, supporting eligibility data required by Treasury, recorded notes and deeds, accounting ledgers, final reports, and correspondences.
Retention: Final Program Narrative: Permanent; All other records: 5 years after submission of final project report.
Vital Record: TRUE
Updated: October 16, 2024
Description: Homesafe Georgia was a federally funded, state operated program that provided temporary mortgage payment assistance to struggling homeowners who were at risk of losing their homes due to unemployment or underemployment. This series was created to document the administration of all federal funding allocated by the U.S. Department of the Treasury to the State of Georgia from the Hardest Hit Fund initiative. Document types include applications, supporting eligibility data required by Treasury, recorded notes and deeds, accounting ledgers, final reports, and correspondences.
Retention: (0428-0078A) Final Program Narrative Summary Report: Permanent; (0428-0078B) All other records: 5 years from the end of the calendar year of the project completion date or 5 years after submission of final project report, whichever is longer.
Vital Record: TRUE
Updated: October 25, 2023
Description:
Retention: 4 years
Vital Record: FALSE
Description: The Office of the State Housing Trust Fund is responsible for assisting the homeless and other Georgians with special needs.
Retention: 4 years
Vital Record: FALSE
Description: Section Eight (8) rent subsidies on behalf of low income families and individuals.
Retention: 3 years
Vital Record: FALSE
Description: Records documenting educational programs about the National Register conducted by the Historic Preservation Section.
Retention: Permanent
Vital Record: FALSE
Description: Insurance coverage for the Department of Community Affairs.
Retention: 50 years
Vital Record: FALSE
Description: Standard insurance policies issued by the Department of Administrative Services (DOAS) for DCA.
Retention: 6 years
Vital Record: FALSE
Description: Financial payments in rents, services, prizes and awards, other income payments to non-employees of DCA, and Rental Assistance/Section 8 landlords.
Retention: 7 years
Legal Citation: 26 CFR 301.6511(d)
Vital Record: FALSE
Description: Posting on all the financial transactions for the Authority
Retention: 10 years
Vital Record: FALSE
Description: Records related to the Keep Georgia Beautiful program.
Retention: 10 years
Vital Record: FALSE
Description: Documents relating to over-all administration of the Latin American and Canadian Unit and its work in developing economic contacts with Latin American and Canadian businesses
Retention: 1 year
Vital Record: FALSE
Description: Documents relating to the planning and conduct of trade missions to Latin America
Retention: 3 years
Vital Record: FALSE
Description:
Retention: Retain for 6 years after close
Vital Record: FALSE
Description:
Retention: 4 years
Vital Record: FALSE
Description: Rejected applicants and associated paperwork
Retention: 5 years
Vital Record: FALSE
Description: Grants and other disbursements of funds for community improvement activities of local governments in Georgia.
Retention: 10 years
Vital Record: FALSE
Description: The Department of Community Affairs (DCA) is authorized by O.C.G.A. 50-8-8 to allocate grants and other disbursements of funds for community improvement activities of local governments in Georgia. The Local Development Fund provides state matching funds for local government activities such as downtown development projects, public parking facilities, historic preservation projects, tourism and related marketing activities, recreating improvements, community facilities, limited solid waste activities, activities implementing approved comprehensive plans and historic preservation improvements to historic public buildings such as courthouses and city halls.
Retention: (0428-0077A) Final Program Narrative Summary Report: Permanent; (0428-0077B) All other records: 5 years after submission of final project report, or payout of the grant.
Vital Record: FALSE
Updated: October 20, 2022
Description: Completed survey forms
Retention: 5 years for finance surveys; 3 years for all other surveys
Vital Record: FALSE
Description: Federal income tax credit to building owners who acquire or develop and own qualified low-income rental housing.
Retention: 4 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: This series documents Mortgage Servicer Ledgers Reports per Servicer. Documents consist of GHFA Form 302, 305, 304, trail balance, cut-off transaction journal, remittance summary, single debit reconciliation, trustee cash receipts, posting journals, month end reports, loans added, loans deleted, loans delinquent, loans paid-in-full, prepaid report, curtailment report, and monthly mortgage statement for each series.
Retention: 5 years
Vital Record: FALSE
Updated: October 25, 2023
Description: Certifications forms submitted to DCA two years after the creation of a municipal corporation stating whether or not the municipal corporation meets the standards for an active municipality.
Retention: 5 years
Vital Record: FALSE
Description: Documents the programs of the OneGeorgia Authority which utilizes one third of the state's tobacco settlement to assist the state's most economically challenged areas. $1.6 billion is anticipated to be available over the 25 year term of the settlement. OneGeorgia's investments are targeted towards Georgia's rural communities. Programs include the AirGeorgia (Airport Initiative in Rural Georgia) Fund, the BRIDGE (Broadband Rural Initiative to Develop Georgia's Economy) Fund, the EDGE (Economic Development Growth and Expansion) Fund, the ESB (Entrepreneur and Small Business Development Loan Guarantee) Fund, the Equity Fund, and the Strategic Industries Loan Fund. Records consist of the application, grant award, Recommendation Memo, Grant Adjustment Notice, drawdowns, green sheet, final report, and correspondence.
Retention: (0428-0073A) Final Program Narrative Summary Report: Permanent; (0428-0073B) All other records: 5 years after submission of final project report, or payout of the
Vital Record: FALSE
Updated: October 20, 2022
Description: State Opportunity Zones are tax credit incentives for local governmental which undertake redevelopment and revitalization efforts in certain older commercial and industrial areas. The Rural Zones Tax Credit are tax credits for qualified activities within designated Rural Zones; DCA, in partnership with the Georgia Department of Economic Development, receives applications and designate zones each year to provide an incentive for job creation and private investment.
Retention: (0428-0076A) Final Program Narrative Summary Report: Permanent; (0428-0076B) All other records: 5 years after submission of final project report, or payout of the grant.
Vital Record: FALSE
Updated: October 20, 2022
Description: Applications not funded
Retention: 5 years from the end of the calendar year in which the application is submitted
Vital Record: FALSE
Description: Applications funded
Retention: 5 years from the end of the calendar year of the project completion date
Vital Record: FALSE
Description: The purpose of the Quality Growth Grant Program was to provide eligible recipients with state financial assistance for the implementation of quality growth initiatives that were outside the typical scope of other grant or loan sources. This program was discontinued in 2004.
Retention: 10 years
Vital Record: FALSE
Description: DCA contract annually with the twelve regional commissions in the state to carry out various activities related to implementing the Georgia Planning Act
Retention: 8 years
Vital Record: FALSE
Description: DCA contracts annually with the twelve regional commissions in the state for carrying out various activities related to implementing the Georgia Planning Act.
Retention: 6 years
Vital Record: FALSE
Description: The Office of Special Housing Initiatives provdes regional commissions with funding to implement planning and educationl activities to assist local communities in addressing affordable housing needs. This schedule documents the records associated with that funding process.
Retention: Retain for 5 years from the end of the state fiscal year in which the activity was funded.
Vital Record: FALSE
Description:
Retention: 6 years
Vital Record: FALSE
Description: Maintaining information on claims filed against GRFA by Iandlords for damage to housing or for income loss because of a GRFA-sponsored tenant.
Retention: 7 years
Vital Record: FALSE
Description: Documents fraud investigations of Section Eight (8) Existing Housing Assistance Program participants by Rental Assistance Compliance Officers
Retention: 4 years
Legal Citation: O.C.G.A. 17-3-1(c)
Vital Record: FALSE
Description: Federal Section Eight (8) Existing Housing Assistance Program for low income families.
Retention: 3 years
Vital Record: FALSE
Description: This series documents the administration of the Housing Choice Voucher Program (formerly known as Section Eight), which provides rent subsidies on behalf of very low-income families and individuals to participating landlords who agree to maintain their rental properties to the required Housing Quality Standards. Record types include applications, supporting eligibility data required by HUD; verification release, citizenship affidavit, medical and child support expenses; copies of rules, regulations, procedures, and other information concerning program participation; inspection forms or booklets; rent reasonableness test appraisal; copies of lease agreements; copies of Housing Assistance Payment Contracts.
Retention: (0428-0074A) Annual Renewals: 4 years (0428-0074B); All other records: 3 years after tenant leaves program.
Vital Record: FALSE
Updated: April 27, 2021
Description: Section Eight (8) program participants requests to transfer to another jurisdiction.
Retention: 3 years
Vital Record: FALSE
Description: All financial records of rental assistance that are on printouts
Retention: 6 years
Vital Record: FALSE
Description: Section Eight (8) financial debt repayment by program participants.
Retention: 3 years
Vital Record: FALSE
Description: Loans granted to owners of substandard rental property for the rehabilitation of their rental property.
Retention: 3 years
Vital Record: FALSE
Description: Report of finances submitted to DCA by local government authorities each fiscal year.
Retention: 8 years
Vital Record: FALSE
Description: Documents relating to the evaluation of all federally funded, licensed or sponsored projects that affect cultural resources.
Retention: Permanent
Vital Record: FALSE
Description: The RRHDF program provides locans for the development of up to ten units of affordable rent housing. This schedule documents those applications that were selected for inclusion in the program, but were un-funded.
Retention: 5 years from the end of the calendar year in which the application was received
Legal Citation: 24 CFR 92.508(c)
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 24 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: The purpose of the Service Delivery Strategy is to provide a flexible framework for local governments and authorities to agree on service delivery agreementts; to minimize any duplication of competition between those providing services; and to provide a method of resolving disputes among service providers regarding service delivery, funding equality, and land use.
Retention: 10 years
Vital Record: FALSE
Description: The Single Family Mortgages are low interest first mortgage loans and down payment assistance loans to low and moderate income home buyers. This series documents the administration relating to the review, approval, funding, pay off, and management of Single Family Program loans. Records included in this series include original mortgage notes, deeds, transfer and assignments, title policies, mortgage insurance documents, surveys, copies of appraisals, credit reports, employment and deposit verifications, loan applications, originals of GHFA forms required to prove eligibility, Seller/Servicer Agreement, Application to Participate, Notification on Sale of Bonds, "Letter of Agreement of Custodial Account, Transfer of Funds, Modification Agreement to Accept Stipulations, Mortgage Origination and Purchase Agreement and the Loan Seller Agreement, Funds Availability Notices and other official notices, contract amendments, and related correspondences.
Retention: 40 years
Vital Record: FALSE
Updated: October 25, 2023
Description: Records related to Solid Waste Management Plans and Solid Waste Management Plan Short Term Work Program Updates, submitted by local governments every ten and five years, respectively.
Retention: Permanent
Legal Citation: OCGA 12-8-20
Vital Record: FALSE
Description: Documents relating to the State Small Business Credit Initiative (SSBCI) and the Georgia Agribusiness and Rural Jobs Act (GARJA). SSBCI was a federal program that ended on 2017, see notes. The GARJA program was approved by the Georgia General Assembly during the 2017 legislative session; it provides for the establishment of rural funds which will raise capital to be made available to Georgia small businesses in exchange for receipt of tax credits which can be utilized by affiliates and allocatees.
Retention: (0428-0075A) Final Program Narrative Summary Report: Permanent; (0428-0075B) All other records: 5 years after submission of final project report, or payout of the grant.
Vital Record: TRUE
Updated: October 20, 2022
Description: The Mortgage Accounting Journals include the Monthly Cash Reconciliation (MCR), Wire Transfer ('NT), Transaction History Reports, Trial Balance and End of Year Analysis journals. Records consists of posting journals, reconciliation reports, daily cash deposits and daily posting activities.
Retention: Copies 2 years; Microfilm 8 years
Vital Record: FALSE
Updated: October 16, 2024
Description: The 1990 Housing Bill requires lenders to issue Mortgage Escrow Analysis Statements, which are itemized statements of escrow accounts, to borrowers on an annual basis. Records consists of copies of mortgage escrow analysis statements.
Retention: 7 years
Vital Record: FALSE
Updated: October 16, 2024
Description: The State Home Mortgage Foreclosed Loans are the records for foreclosed loans. Records consists of copies of the original contractual agreements between GHFA and the lending institutions responsible for originating, processing, and closing the mortgage loan; all aspects of the servicing of the loan; property inspections; collection efforts; customer service inquiries; hazard insurance policies; any bankruptcy filings; and all documents pertaining to the foreclosure and the filing of any insurer claim or selling of the property.
Retention: 7 years after the end of the calendar year in which the loan is foreclosed
Vital Record: FALSE
Updated: October 16, 2024
Description: The Mortgage Interest Statements or Internal Revenue Service (IRS) Form 1098 are used to report mortgage interest of $600 or more received during the year from an individual mortgagee. Records consists of copies of mortgage interest statement (IRS Form 1098).
Retention: 7 years following disposition, termination, or payoff.
Vital Record: FALSE
Updated: October 16, 2024
Description: The State Home Mortgage Paid-Off Loan Files are the records for loans that have been paid in full. Records consists of Copies of the mortgage, insurance policy termination papers, tax certification, title papers, transfer and assignment, appraisal, credit reports, loan application, satisfied security deed, loan paid in full statement, and other correspondence.
Retention: 7 years
Vital Record: FALSE
Updated: October 16, 2024
Description: Documents the programs of the Office of Economic Development which provide state funded grants and tax credits to local governments, development authorities,
regional development centers, and businesses. These programs include the Regional Assistance Program (RAP), Regional Economic Assistance Projects program (REAP), Regional Economic Business Assistance program (REBA), and the Georgia Job Tax Credit Program.
Retention: (0428-0024A) Final Program Narrative Summary Report: Permanent; (0428-0024B) All other records: 5 years after submission of final project report, or payout of the grant.
Vital Record: FALSE
Updated: October 20, 2022
Description:
Retention: 35 years
Vital Record: FALSE
Description: Documents relating to tourist attractions, consultants, and travel investment prospects
Retention: 1 year
Vital Record: FALSE
Description: Documents relating to tourist attractions and tourism generally
Retention: 5 years
Vital Record: FALSE
Description: Records related to the DCA Water Resources program.
Retention: 10 years
Vital Record: FALSE
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
