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Behavioral Health and Developmental Disabilities, Department of [ Total entries: 221 ]
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: Documents relating to recording the charge and payment for providing drug abuse client services.
Retention: 3 years
Vital Record: FALSE
Description: Recording the charge and payment for providing drug abuse client services.
Retention: Cut off file at end of each fiscal year, then destroy
Vital Record: FALSE
Description:
Retention: 10 years
Vital Record: FALSE
Description: Results of laboratory tests conducted to determine the presence or absence of a variety of abuse drugs such as opiates, alkaloids, barbiturates, amphetamines, and hypnotics in human body fluids of patients who voluntary participate in programs intended to terminate the use of abusive drugs.
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 36 years after case or appeal is finalized
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description: Developing and administering the Atlanta Center For Independent Living Program.
Retention: Permanent
Vital Record: FALSE
Description: Maintaining records of participants in the ACIL Program and recording their progress and development toward achieving an independent living environment.
Retention: 5 years after participant becomes inactive
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 10 years
Vital Record: FALSE
Description: Maintaining a record of the weekly activities of business enterprise counselors.
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: Maintaining clients records in Community Facilities serving the mentally retarded individual.
Retention: 10 years after individual dies or becomes ineligible for service or file is closed
Vital Record: FALSE
Description: Documents relating to applying for a federal grant to operate a Mental Health and Mental Retardation Center within the State of Georgia.
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 10 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description: Maintaining information in order to reflect Division action for clients committed to DHR Division of Mental Health & Mental Retardation through the courts.
Retention: 1 year after case is closed or determined to be inactive
Vital Record: FALSE
Description: Processing applications for services through the Supplemental Income Disabled Children's Program.
Retention: Retain in accordance with schedule 1973-0495
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 8 years after completion of project
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description: Administering the Developmental Disabilities Services formula grant.
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: Documents used to record counseling interviews and termination interviews.
Retention: 6 months after termination of employee
Vital Record: FALSE
Description:
Retention: 5 years after termination of employee
Vital Record: FALSE
Description:
Retention: Transfer to personnel folder 3 months after termination of treatment
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 3 years after project completion, disapproval, or discontinuance
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 1 month
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: Providing direction and technical assistance to (8) district and (60) local offices of the rehabilitation services program.
Retention: 4 years
Vital Record: FALSE
Description:
Retention: Office performing hospital-wide staff responsibility: 5 years. Other offices: 2 years.
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: 1 year or until another survey is made
Vital Record: FALSE
Description: Documents relating to personnel strength, classification and reclassification, assignment, transfer, promotion, retirement and termination, and similar activities in general.
Retention: 2 years
Vital Record: FALSE
Description: Documents relating to the ongoing process of Unit operations.
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 12 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: When patient discharged
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: Food Source Data Worksheet: 3 months. Other files: 1 year.
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: Retain until patient is released from hospital
Vital Record: FALSE
Description: Maintaining a record of program direction and grant management for the Client Assistance Program, Governor's Committee on Employment of the Handicapped, Title V (Section 504), Title VI, and Title VII.
Retention: 3 years
Vital Record: FALSE
Description:
Retention: Retain until action is completed by Department of Justice
Vital Record: FALSE
Description: Performing audits to determine the accuracy of funds collected and expanded for DHR agencies/programs state-wide.
Retention: 5 years
Vital Record: FALSE
Description:
Retention: Division Office: 7 years. Institution: Hold until disposition instructions received from Division Office
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: Until superseded
Vital Record: FALSE
Description:
Retention: Agency: 3 years. Other organizations: 1 year.
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description: Documents relating to the over-all or general routine administration of manpower administration, non-professional training or safety activities.
Retention: Permanent
Vital Record: FALSE
Description: Documents used as a basis for planning or estimating immediate or future manpower resources.
Retention: Permanent
Vital Record: FALSE
Description: Documents used to provide a source of statistical data for use in manpower control activities such as forecasting, justifying and analyzing current or projected manpower requirements.
Retention: 3 years
Vital Record: FALSE
Description: Documents relating to on-site and other appraisal reports, staffing studies, comments, justifications and similar or related documents.
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 10 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: 10 years
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 14 years
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 5 years after death, discharge, or one year without Medicare Billing Activity
Vital Record: FALSE
Description:
Retention: 5 years after death, discharge, or one year without Medicare Billing Activity
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description: Responding to inquiries (by patients, their representatives, or other individuals) concerning rights, referrals, requests for treatment, or other matters at State institutions; and investigating reports of incident, injury or leave without permission at these institutions.
Retention: 7 years after case is closed
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 11 years
Vital Record: FALSE
Description: Collecting four-year plans submitted annually by 34 community centers, 10 institutions, 8 consortia, and the drug abuse plan for Metro Atlanta, and evaluations by the ESP Unit of those plans.
Retention: Permanent
Vital Record: FALSE
Description: Maintaining records of dental services performed for patients at the respective state-financed hospitals and institutions.
Retention: 35 years
Vital Record: FALSE
Description: Transferring patients/clients from one State hospital to another within Georgia or to or from another state.
Retention: 7 years after case is closed
Vital Record: FALSE
Description: Monitoring and reviewing funds spent by 27 Mental Retardation Area Development Service Chiefs.
Retention: Record copy: 5 years. Reference copy: 2 years
Vital Record: FALSE
Description: Reviewing and monitoring funds spent and programmatic activity for MR Community Residential Services Programs statewide.
Retention: 4 years
Vital Record: FALSE
Description: Monitoring and reviewing funds spent by County MR Day Service Centers.
Retention: Record copy: 5 years. Reference copy: 2 years
Vital Record: FALSE
Description:
Retention: Record copy: 5 years. Reference copy: 2 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: Receiving and reviewing proposals for the establishment and administration of Group Home Programs.
Retention: 5 years
Vital Record: FALSE
Description: All areas of interest and responsibility of the Director of Mental Retardation Section.
Retention: 4 years
Vital Record: FALSE
Description: Identifying program and staff strengths and weaknesses and activities initiated to upgrade same.
Retention: 5 years
Vital Record: FALSE
Description: Maintaining a record of time frequency distribution and performance of functions for the Inquiry module.
Retention: 4 years
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 5 years or until audit resolved
Vital Record: FALSE
Description:
Retention: 3 years, 3 months
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description: Annual records determining whether or not an individual with mental illness (MI), mental retardation (MR), or developmental (DD) meets Medicaid eligibility to receive care in a Medicaid participating nursing facility.
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description: Documents relating to used in orientations and briefings given to top management, visitors, or State officials about the mission, functions, and physical layout of the hospital/institution.
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 1 year after transfer or termination of outpatient treatment
Vital Record: FALSE
Description:
Retention: Retain until return of patient or when no longer needed
Vital Record: FALSE
Description:
Retention: 3 years after case becomes inactive
Vital Record: FALSE
Description:
Retention: 5 years after case becomes inactive
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description: Request for all services and the treating of persons in State-financed institutions.
Retention: See original retention schedule
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description: Recording the location of the patient medical record when that record is removed from the Medical Records Section by institution staff.
Retention: Retain until transfer of Medical Record to State Records Center
Vital Record: FALSE
Description:
Retention: Retain until medical record is tranferred to State Records Center
Vital Record: FALSE
Description:
Retention: Permanent
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years after withdrawal of all money
Vital Record: FALSE
Description: Documents relating to pre-admission screenings or interviews of potential patients in D.H.R. Institutions.
Retention: 2 years
Vital Record: FALSE
Description: Accounting for patients in State - financed institutions.
Retention: Magnetic tape: Permanent. Daily Census Reports: 3 years. Monthly Statistical Summary: 10 years. Other Files: Retain for useful life.
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: 1 year after return of valuables to patient or authorized individual
Vital Record: FALSE
Description: Maintaining records on patient-workers
Retention: 32 years after termination of employment
Vital Record: FALSE
Description:
Retention: Approved applicants: Transfer to Volunteer Services Worker Active Case Files. All others: 3 years
Vital Record: FALSE
Description:
Retention: Approved applicants: Transfer to Volunteer Services Worker Active Case Files. All others: 1 year
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: Retain until hearing is held
Vital Record: FALSE
Description: Documents relating to medical prescriptions which accumulate in pharmacies.
Retention: 5 years
Vital Record: FALSE
Description: Documents used by pharmacy officers for requisitioning items of supply from the medical supply officer.
Retention: 5 years
Vital Record: FALSE
Description: Documents reflecting the receipt and expenditure of all narcotic drugs, ethyl alcohol, alcoholic liquors and similar preparations.
Retention: 5 years
Vital Record: FALSE
Description: Documents used as a source of reference to drugs available on the commercial market.
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 1 year after completion of treatment
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description: Documents relating to preparing, coordinating, issuing, and interpreting directives, policies, procedures, and comparable instructional material.
Retention: 7 years
Vital Record: FALSE
Description:
Retention: 1 year after termination of appointment
Vital Record: FALSE
Description:
Retention: 6 months
Vital Record: FALSE
Description: The compiliation of statistics on out patients in Mental Health clinics.
Retention: 0 after publication of annual statistical report
Vital Record: FALSE
Description: The psychological evaluation of patients and recommendations for treatment or disposition of patient.
Retention: 35 years after patient discharge or death
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: See instructions
Vital Record: FALSE
Description:
Retention: See instructions
Vital Record: FALSE
Description:
Retention: 1 year or until another survey is made
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description: Managing client service information and providing computer reports for Rehabilitation Services.
Retention: 4 years
Vital Record: FALSE
Description: Managing client service information and providing computer reports for Rehabilitation Services.
Retention: 1 year or until no longer needed
Vital Record: FALSE
Description: Authorizing eligibility for residents of Georgia who apply for assistance under Titles II and XVI of the Social Security Act.
Retention: 1 year
Vital Record: FALSE
Description: Maintaining an agreement with licensed physicians and psychologists to provide medical and consultative services to clients in accordance with Rehabilitation Services Schedule of Fees.
Retention: 3 years after provider becomes inactive in program
Vital Record: FALSE
Description: Planning and developing the goals and objectives for the programs within the Division of Rehabilitation Services.
Retention: Permanent
Vital Record: FALSE
Description: Maintaining an agreement with hospitals, interpreters, and hearing aid services to provide rehabilitation services to clients and determining the reimbursement rate.
Retention: 3 years after provider becomes inactive in program
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description: The interviewing of patients in State hospitals and appropriate individuals to assist in the adjustment of the patient and in the evaluation of personal and social data for diagnosis and treatment.
Retention: 1 year after death or discharge of client or after client receives no service for 6 months
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 35 years after inactive
Vital Record: FALSE
Description: Placing, evaluating, and terminating clients through brief transitional living services.
Retention: 6 months
Vital Record: FALSE
Description: Administering the Supportive Living Programs.
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 months or until corrective action completed, whichever is longer
Vital Record: FALSE
Description:
Retention: Retain until recorded in patient's medical record
Vital Record: FALSE
Description: Treating patients in the Token Economy Program to effect behavior changes.
Retention: Institution Training Office: 35 years. Unit copy: Retain until patient is transferred from unit.
Vital Record: FALSE
Description: Including worksheets which pertain to surplus commodities
Retention: 3 years after close of Federal Fiscal Year to which they pertain
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 2 years
Vital Record: FALSE
Description:
Retention: Destroy after disposition of related equipment/machinery
Vital Record: FALSE
Description: Maintaining a record of Vending Facility Application and Permits.
Retention: 3 years after termination of operation of Vending Facility
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 50 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: 45 years after retirement or termination of employee and resolution of all termination matters
Vital Record: FALSE
Description:
Retention: 5 years
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 15 years after termination of services
Vital Record: FALSE
Description:
Retention: Individual Inventory Sheets: 3 years. Listing of Gifts: Permanent.
Vital Record: FALSE
Description:
Retention: 15 years after termination of services
Vital Record: FALSE
Description:
Retention: Retain for useful life
Vital Record: FALSE
Description:
Retention: 3 months
Vital Record: FALSE
Description:
Retention: Retain until discharge or transfer of patient
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: 3 years
Vital Record: FALSE
Description:
Retention: Retain until destruction of x-ray files to which they pertain
Vital Record: FALSE
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
