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Jekyll Island Authority [ Total entries: 66 ]
Description: Records documenting the participants and reports pertaining to the adoption and membership programs of the Georgia Sea Turtle Center. This series may include but is not limited to: Adopt-a-Sea-Turtle,Adopt-a-Nest, Family Memberships, and Individual Memberships.
Retention: (0910-07-001A) Notes and records used for data entry: Retain until verified; (0910-07-001B) All other records: 5 years.
Updated: October 30, 2019
Description: Records documenting the applications and permits to sell alcohol on the island.
Retention: 7 years after expiration
Vital Record: TRUE
Updated: April 27, 2021
Description: Record of patient vital statistics from the point at which the ambulance picks the individual up to the hospital.
Retention: 5 years
Updated: October 20, 2016
Description: Record of patient vital statistics from the point at which the ambulance picks the individual up to the hospital.
Retention: 5 years after reaching the age of 18
Updated: October 20, 2016
Description: Records pertaining to the AmeriCorps GSTC program. This series may include but is not limited to: member files, performance measurement dataevaluations, reporting requirements, grant award, fiscal reimbursement, and any grany and budget adjustments.
Retention: 7 years after the submission of the Final-Federal Financial Report (FFR) to CNCS and until all audit findings involving the records have been resolved.
Updated: October 30, 2019
Description: This series documents the intake of animals into the hospital. This series may include but is not limited to: Drop off forms and Stranding forms.
Retention: 1 year
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents monetary value appraisals of institutional artifacts, objects, and collections.
Retention: Permanent
Updated: October 20, 2016
Description: Records documenting the granting of business privileges and licenses on the Jekyll Island.
Retention: 2 years after expiration
Vital Record: TRUE
Updated: October 20, 2016
Description: Records documenting the application and approval to rent bicycles on the island.
Retention: 2 years
Updated: October 20, 2016
Description: Records documenting businesses leasing space from the JIA.
Retention: 7 years after termination of lease.
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the acquisition, accession, use, preservation, storage, transfer, and disposition of artifacts and collections. This series may include but is not limited to: acquisitions/accession log, cataloging worksheets; deed of gift; object file cards; subject file cards; numerical file cards; wildlife collecting permits; guns and weapons registration forms; condition/conservation records; reformatting logs; photographs; donor correspondence; descriptions of property; inventory lists; incoming loan agreements; background data about the collections and/or persons associated with the collections; receipt of collections documentation; donor agreements; purchasing data; preliminary descriptive inventory files; public records; archaeological, cultural resource, and historic preservation documentation and reports; declaration of charitable gifts forms; copyright; citation information; and permission to publish or reproduce images forms.
Retention: Permanent
Vital Record: TRUE
Updated: October 16, 2024
Description: This series documents the conservation and repair of materials. This series may include but is not limited to: bookbinding records, artifact repair records, and treatment logs.
Retention: Retain in office.
Updated: October 20, 2016
Description: This series documents the digital, documentary, and environmental interpretation programs and materials on Jekyll Island including but not limited to: reports, presentations, website content, photo content, and video content.
Retention: (0910-01-003A) Interpretation Plan: Permanent; (0910-01-003B) All other records: 5 years after the completion of the program.
Vital Record: TRUE
Updated: October 16, 2024
Description: This series documents the digital, documentary, and environmental interpretation programs and materials on Jekyll Island.
Retention: 5 years after the completion of the program.
Updated: October 20, 2016
Description: This series contains reports summarizing treatment of wastewater in the sewer systems on Jekyll Island.
Retention: 5 years
Updated: October 20, 2016
Description: Record logs documenting the daily husbandry and program use of animals in the Georgia Sea Turtle Center Education Animal Collection.
Retention: 3 years after of date of last entry.
Updated: October 20, 2016
Description: Records documenting education programs that follow the Turtle Center Mission. This series may include but is not limited to: Camps, Daily Programs, Program Evaluations, School Field Trips, and Scout Programs.
Retention: Permanent
Updated: October 20, 2016
Description: Records documenting education programs that follow the Turtle Center Mission. This series may include but is not limited to: Camps, Daily Programs, Program Evaluations, School Field Trips, and Scout Programs.
Retention: 5 years after the completion of the program.
Updated: October 20, 2016
Description: This series documents the environmental conditions in the archival and museum facilities and may include hygrothermograph charts and reports documenting the humidity and temperature.
Retention: 10 years
Updated: October 20, 2016
Description: This series documents the display and use of artifacts and materials held by the collection units or display created by the units. This series may include but is not limited to: research materials concerning the cultural environmental setting surrounding the artifacts; biographies; lists of artifacts or items considered for inclusion; drafts of exhibit descriptions or scripts; publicity or advertisements for exhibits; artifact labels; photographs of exhibits; exhibit renderings and layout diagrams; exhibit scheduling and transportation information; evaluation forms; condition forms; and exhibit assembly and presentation instructions.
Retention: (910-03-005A) Exhibit descriptions or scripts, exhibit renderings and layout diagrams, photographs of exhibits, lists of artifacts included, and publicity or advertisements for the exhibits: Permanent; (910-03-005B) All other records: Useful life.
Updated: October 20, 2016
Description: This series includes data (both raw & spatial), the analysis and reports of said data; research regarding the habitat, plants, wildlife, & physical island itself by external or third party entities.
Retention: (0910-01-004A) Database: Permanent; (0910-01-004B) Paper & Field Notes: 3 years after verified and entered.
Vital Record: TRUE
Updated: October 16, 2024
Description: Reports of public safety officer response to a false alarm or prank call.
Retention: 3 years
Updated: October 20, 2016
Description: This record consists of indexes, lists, registers, and other finding aids used to provide access to records.
Retention: Until superseded.
Updated: October 20, 2016
Description: Records documenting the installation and maintenance of fire hydrants.
Retention: 5 years
Updated: October 20, 2016
Description: Records of fires and related damage.
Retention: 50 years
Updated: October 20, 2016
Description: Record of fire including date, name of caller, stations responding, damage to structure, equipment used, and time required.
Retention: 7 years
Updated: October 20, 2016
Description: Review of structure, along with flammable material contained within, alarm systems, placement of extinguishers, and emergency numbers.
Retention: 5 years after superseded.
Updated: October 20, 2016
Description: Investigations of the cause and origin of fires in order to determine criminal intent.
Retention: 50 years
Updated: October 20, 2016
Description: Registrations of the location of fireworks displays with the fire department.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting ordinance violations regarding lessors and non-lessees of the JIA.
Retention: (0910-08-001A) Lessors: 7 years after transfer of tenancy in which violator is no longer individual Lessee or part of any group or ownership of Lessee; (0910-08-001B) Non-Lessees:3 years after violation.
Vital Record: TRUE
Updated: April 27, 2021
Description: This records series includes, but is not limited, to all lease agreements, copies of deeds, assignments, code violations, permits, correspondence, and final audit report reports relating to individual properties on Jekyll Island.
Retention: 7 years after final expiration of lease
Vital Record: TRUE
Updated: April 27, 2021
Description: Records pertaining to the Turtle Center reservations. This series may include, but is not limited to: school, scouts, and other group programming reservations.
Retention: (0910-07-011A) Approved Group Visitor Log: 5 years; (0910-07-011B) Notes and records used for data entry: Retain until verified.
Vital Record: TRUE
Updated: October 16, 2024
Description: Records documenting patents, trademarks, and copyrights held by the Jekyll Island Authority
Retention: Permanent
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents communications with lease holders and/or business operators to motivate acceptance of JIA policies and regulations and advancement of JIA priorities pertaining to conservation. This series includes, but is not limited to: reports of Environmental Assessment Procedure (EAP) reviews of proposed projects that have the potential to significantly impact the natural environment of Jekyll Island.
Retention: Permanent
Updated: October 20, 2016
Description: This series documents communications with lease holders and/or business operators to motivate acceptance of JIA policies and regulations and advancement of JIA priorities pertaining to conservation. This series includes, but is not limited to: reports of Environmental Assessment Procedure (EAP) reviews of proposed projects that have the potential to significantly impact the natural environment of Jekyll Island.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting insurance required by JIA lessees.
Retention: 7 years after expiration
Vital Record: TRUE
Updated: April 27, 2021
Description: Records and reports pertaining to, but not limited to: pumps, filtration components, and water quality of the tanks within the Turtle Center.
Retention: Life of the equipment.
Updated: October 20, 2016
Description: This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series may includes broadcast, digital, and print marketing materials not covered in 0910-04-001A (Final broadcast, digital, print marketing materials and ownership contracts and agreements) and 0910-04-001B (Contracts and License Agreements).
Retention: 5 years
Updated: October 20, 2016
Description: This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series includes contracts/license agreements.
Retention: 7 years after expiration
Updated: October 20, 2016
Description: This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series includes final broadcast, digital, print marketing materials and ownership contracts/agreements.
Retention: Permanent
Updated: October 20, 2016
Description: Billing record for Medicaid and Medicare claims.
Retention: 5 years
Updated: October 20, 2016
Description: Invoices sent to Medicaid/Medicare for reimbursement.
Retention: 5 years after settlement.
Updated: October 20, 2016
Description: Documents payment of claims.
Retention: 5 years
Updated: October 20, 2016
Description: Record of meter readings and reports by Customer Account.
Retention: 5 years
Updated: October 20, 2016
Description: This series documents service, repair, installation, and maintenance work to public utility lines, mains, water towers, and meters on Jekyll Island.
Retention: 5 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents fencing, habitat restoration, signage and trail maintenance, and records documenting the health, death, and conservation of wildlife on Jekyll Island.
Retention: (0910-01-002A) Database Permanent; (0910-01-002B) Field notes: 3 years after verified and entered.
Vital Record: TRUE
Updated: October 16, 2024
Description: This series documents all Federal, International, State and local permits held by the Turtle Center for: Research, Rehabilitation, and Educational Animals.
Retention: 5 years after expiration of permit.
Updated: October 20, 2016
Description: Records documenting applications, and permits for permanent signage.
Retention: 3 years after removal or permit superseded.
Updated: October 20, 2016
Description: Reports documenting inspections of structures used in fire safety planning; compliance with and violations of fire regulations.
Retention: 5 years
Updated: October 20, 2016
Description: This series documents the rehabilitation of animals at the Turtle Center Hospital. This series may include but is not limited to: Blood Charts, Fluid Charts, Treatment Sheets, Weight Charts, and X-Rays.
Retention: Retain 1 year following end of patient care.
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the research of animals on Jekyll Island, done by the Turtle Center. This series may include but is not limited to: Data, Correspondence, Permits, Program Waivers, Wildlife Tagging: Records and Reports.
Retention: 3 years
Updated: October 20, 2016
Description: This series documents the research of animals on Jekyll Island, done by the Turtle Center. This series may include but is not limited to: Data, Correspondence, Permits, Program Waivers, Wildlife Tagging: Records and Reports.
Retention: Permanent
Updated: October 20, 2016
Description: Records of borrower or patrons granted viewing and access to collections.
Retention: 3 years after last visit.
Updated: October 20, 2016
Description: Records pertaining to Turtle Center reservations. This series many include but is not limited to: school, scouts, and other group programming reservations.
Retention: 3 years
Vital Record: TRUE
Updated: October 16, 2024
Description: Records documenting requests for paving/road improvements; includes memos, petitions, surveys, repair costs, maintenance work performed, resurfacing, and the crews that completed it.
Retention: 5 years
Vital Record: TRUE
Updated: April 27, 2021
Description: This series documents the scanning of institutional records. This series may include but is not limited to: records to be scanned, activity reports, etc.
Retention: 3 years
Updated: October 20, 2016
Description: This series documents the scanning of institutional records. This series may includes metadata and master files.
Retention: Life of the image.
Updated: October 20, 2016
Description: Reports documenting the interruption of sewer and water services, including time and location of incident.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting improvement projects for water and sewer services; includes contracts, petitions, surveys, resolutions, bid specifications, inspections reports, costs estimates, and cost assessments.
Retention: 20 years
Updated: October 20, 2016
Description: Records of permits to install sanitary sewers, sewer connections, water meters, and connections to water mains.
Retention: 3 years
Updated: October 20, 2016
Description: Easy reference source to locate an address.
Retention: Retain for useful life.
Description: Records showing the layout and roads within a subdivision.
Retention: Permanent
Updated: October 20, 2016
Description: Records showing the layout and roads within a subdivision.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting the granting of permits or authorization to install temporary signage and structures. Document types include, but not limited to, applications and permits for signs, fences, tree maintenance and removal, satellite dishes, and all other things requiring temporary permits.
Retention: 3 years after application denied or permit expired or permit superseded.
Vital Record: TRUE
Updated: April 27, 2021
Description: Video recordings from body-worn devices and devices located on or inside of Jekyll Island Authority vehicles.
Retention: 180 days, unless litigation is commenced, during such period, it shall be retained until a final adjudication of such litigation subject to exceptions of O.C.G.A. 50-18-96.
Vital Record: TRUE
Updated: October 16, 2024
Description: Reports documenting compliance with federal and state wastewater disposal regulations.
Retention: 5 years
Updated: October 20, 2016
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
