Georgia Archives

University System of Georgia

The Georgia Archives will be closed Tuesday, December 24 and Wednesday, December 25 for the Christmas Holiday. The Archives will also be closed Wednesday, January 1 for the New Years’ Day Holiday.

Local Government Record Retention Schedules

« New Search

CATEGORY:  RECORDS MANAGEMENT (21)   [ Total entries: 13 ]


LG-21-001 | Annual Master Negative Inspection Reports

Description:  Reports documenting the statistical sample of film inspected each year for signs of physical deterioration.

Retention:  Permanent

Updated:  October 20, 2016


LG-21-002 | Condition Reports of Duplicating Masters

Description:  Records documenting the inspection of microfilm duplicating masters for signs of physical deterioration.

Retention:  Retain for useful life.

Updated:  October 20, 2016


LG-21-003 | Destruction Records

Description:  Records documenting the destruction of agency records.

Retention:  7 years

Updated:  October 20, 2016


LG-21-004 | Inventories, Agency

Description:  Current listings of records created and maintained by an agency.

Retention:  Retain until superseded.

Updated:  October 20, 2016


LG-21-005 | Microfilm/Scanning Processing Records

Description:  Records documenting the proper processing of silver gelatin and diazo films to show compliance with standards; does not include quality inspection reports.

Retention:  7 years

Updated:  October 20, 2016


LG-21-006 | Microfilm/Scanning Production Records

Description:  Records documenting the preparation and filming of records such as production reports, activity reports, film logs, retake orders, title targets, and lists of records to be filmed.

Retention:  5 years

Updated:  October 20, 2016


LG-21-007 | Microfilm/Scanning Quality Inspection Reports (Quality Control Reports)

Description:  Reports documenting the quality of individual rolls of film.

Retention:  Retain for life of microfilm.

Updated:  October 20, 2016


LG-21-008 | Microfilm/Scanning Transmittals and Evaluation Reports

Description:  Records documenting the transfer of film to a security storage facility and the condition of the film upon acceptance in the facility (evaluation report is completed by storage facility).

Retention:  Retain for life of microfilm.

Updated:  October 20, 2016


LG-21-009 | Microfilm/Scanning Vault Monitoring Records

Description:  Records documenting temperature and humidity conditions within a storage facility.

Retention:  5 years

Updated:  October 20, 2016


LG-01-027 | Open Records Act Requests and Correspondence

Description:  Inquiries from members of the public requesting access to information under the Georgia Open Records Act (O.C.G.A 50-18-70 et.seq.).

Retention:  3 years

Updated:  October 20, 2016


LG-21-010 | Records Retention Schedules

Description:  Records retention schedules approved by resolution/ordinance; may be filed with other resolutions/ordinances.

Retention:  Permanent

Updated:  October 20, 2016


LG-21-011 | Records Transmittal Records

Description:  Records documenting the transfer of agency records into the custody of a records center facility.

Retention:  5 years after disposition of transferred records

Updated:  October 20, 2016


LG-21-012 | Reference Requests

Description:  Reference pull sheets documenting the retrieval of records from a records storage facility.

Retention:  5 years

Updated:  October 20, 2016


↑ Top