The Georgia Archives will be closed Tuesday, December 24 and Wednesday, December 25 for the Christmas Holiday. The Archives will also be closed Wednesday, January 1 for the New Years’ Day Holiday.
CATEGORY: PERSONNEL (16) [ Total entries: 48 (showing 20 per page) ]
Description: Document agency response to federal program reviews, state compliance audits, annual reporting requirements, and internal audits.
Retention: 3 years
Updated: October 20, 2016
Description: Record documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission.
Retention: Permanent
Updated: October 20, 2016
Description: Records documenting applications for job openings.
Retention: 2 years
Updated: October 20, 2016
Description: Records documenting applications for job openings that are incomplete or unsolicited.
Retention: 3 months
Updated: October 20, 2016
Description: Financial and criminal backgrounds checks of new or potential employees
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting salary reduction-type plans authorized by the Internal Revenue Service.
Retention: 6 years after termination of participation
Updated: October 20, 2016
Description: Records documenting individual election to continue insurance benefits beyond employment with an agency.
Retention: 6 years
Updated: October 20, 2016
Description: Service contracts between an individual and government agency or teaching services.
Retention: 7 years after expiration
Updated: October 20, 2016
Description: Records documenting converted personal leave requests.
Retention: 1 year after leave used
Updated: October 20, 2016
Description: Records documenting the random drug testing of employees to include pre-employment and reasonable suspicion.
Retention: (LG-16-010A) Postives and Refusals: 5 years; (LG-16-010B) Negatives and Cancelled Drug Tests and documents relating to the administration of alcohol and controlled substance testing programs: 2 years
Updated: October 20, 2016
Description: Records documenting calibration of drug testing equipment.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting the referral and treatment of employees in an agency sponsored assistance program.
Retention: 5 years after employee completes program
Updated: October 20, 2016
Description: I-9 forms
Retention: 3 years after date of hire or 1 year after separation, whichever is longer
Updated: October 20, 2016
Description: Resolution of employee complaints against supervisor or other employee.
Retention: 2 years after the complaint is filed or the case is resolved.
Updated: October 20, 2016
Description: Guidelines created to explain the internal operations and procedures of the agency to a new employee.
Retention: 60 years
Updated: October 20, 2016
Description: Records documenting the issuance of employee identification cards.
Retention: 5 years after card has been recalled
Updated: October 20, 2016
Description: Documentation of employee exposure to hazardous materials.
Retention: 30 years after separation
Updated: October 20, 2016
Description: Records documenting employee parking permit applications, cards, and permits.
Retention: 5 years after permit expires or is superseded or separation of employee from the agency, whichever is longer.
Updated: October 20, 2016
Description: Records documenting an employee's work history with the agency, generally maintained as a case file; includes records of continuing education, performance evaluations, disciplinary actions, and background checks.
Retention: 7 years after separation
Updated: October 20, 2016
Description: Documents relating to participation in an agency-supported retirement program.
Retention: 6 years
Updated: October 20, 2016
