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CATEGORY: PUBLIC SAFETY (19) [ Total entries: 92 ]
Description: Digital or analog recordings of emergency calls handled by the 911 center
Retention: 3 years
Updated: April 05, 2017
Description: Reports on accidents involving the spillage or combustion of hazardous materials
Retention: 50 years
Updated: April 05, 2017
Description: Reports of accidents on private property
Retention: 1 year
Updated: October 17, 2017
Description: Reports of traffic and other accidents on public property
Retention: 5 years
Updated: October 17, 2017
Description: Record of patient vital statistics form the point at which the ambulance picks the individual up to the hospital
Retention: 5 years
Updated: April 05, 2017
Description: Case history records (cards) maintained on all animal received at an animal shelter
Retention: 1 year
Updated: April 05, 2017
Description: Records documenting animal shelter operations not covered elsewhere in the schedule
Retention: 1 year
Updated: April 05, 2017
Description: Records documenting animal intake
Retention: 2 years
Updated: April 05, 2017
Description: Records documenting animal sterilization
Retention: 1 year
Updated: April 05, 2017
Description: Document the sale/transfer of weapons requiring registration with the U.S. Department of Treasury in accordance with the National Firearms and Weapons Act
Retention: 1 year
Updated: April 05, 2017
Description: Summary of daily, monthly, and yearly totals of arrests
Retention: 5 years
Updated: April 05, 2017
Description: Summons for an individual who has or has not appeared in court for sentencing
Retention: (LG-19-013A) Executed: 3 years after court Appearance; (LG-19-013B) Open: 50 years for capital offenses, (LG-19-013C)15 years for all other offenses
Updated: April 05, 2017
Description: Those summons later recalled by the issuing court
Retention: 2 years
Updated: April 05, 2017
Description: Document the purchase of guns and other weapons as collectors items
Retention: 1 year
Updated: April 05, 2017
Description: Test and maintenance work performed on automatic fire alarm systems
Retention: 5 years
Description: Reports maintained on individuals given breath tests to determine alcohol level
Retention: (LG-19-016A) Negative Results: 4 years; (LG-19-016B) Positive Results: 5 years
Updated: April 05, 2017
Description: Record of bonds made on individuals charged with criminal offenses
Retention: 5 years
Updated: April 05, 2017
Description: Records documenting the receipt and disbursement of cash bonds posted for criminal offenses
Retention: 10 years after year in which the record was created
Updated: April 05, 2017
Description: Records documenting the remittance of forfeited cash bond to the county treasurer
Retention: 3 years
Updated: April 05, 2017
Description: Certification standards, standards status reports, written directives, photographs, and other documents related to proof of compliance with the Georgia Law Enforcement Certification Program.
Retention: 3 years after confirmation of certification/recertification or 4 years for certified agencies also CALEA accredited
Updated: April 27, 2023
Description: Documents actions taken on orders for incarceration in civil cases
Retention: 3 years
Updated: April 05, 2017
Description: Records documenting the sale and release of impounded vehicles after condemnation
Retention: 3 years after condemnation of vehicle
Updated: April 05, 2017
Description: Records documenting hearings conducted to determine if sufficient evidence exists for criminal prosecution
Retention: 50 years
Updated: April 05, 2017
Description: Record summarizing crime statistics in an area
Retention: (LG-19-024A) Annual report: Permanent; (LG-19-024B) Other periodic reports: 5 years
Updated: April 05, 2017
Description: Investigation of suspected criminal activity in order to arrest and convict the perpetrators; includes incident reports and supplements, documentary evidence, criminal history sheets, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation
Retention: 50 years after adjudicated
Updated: April 05, 2017
Description: Investigations of felony crimes other than capital offenses
Retention: 7 years after adjudicated
Updated: April 05, 2017
Description: See Criminal Investigation Case Files (Capital Felonies)
Retention: 5 years after adjudicated
Updated: April 05, 2017
Description: Records advising subjects they are prohibited from entering a given property
Retention: Retain for useful life
Updated: April 05, 2017
Description: Records documenting the disposition of animal carcasses
Retention: 2 years
Updated: April 05, 2017
Description: Records documenting the physical health and training proficiency of members of K-9 units
Retention: 4 years after dog leaves the unit
Updated: April 05, 2017
Description: Record of emergency calls received over radio and logged at time of dispatch
Retention: 3 years
Updated: April 05, 2017
Description: Record documenting the type of emergency operation and the assistance provided
Retention: 5 years
Updated: April 05, 2017
Description: Documents evidence, property stored for safekeeping, and found property acquired and maintained by the police department
Retention: (LG-19-033A) Evidence log: 3 years after disposition of property; (LG-19-033B) Logs of property not part of court proceeding:1 year after disposition
Updated: April 05, 2017
Description: Records documenting the transfer of a criminal to a different jurisdiction for trial
Retention: 5 years after closed
Updated: April 05, 2017
Description: Reports of public safety officer response to a false alarm (or prank call)
Retention: 3 years
Updated: April 05, 2017
Description: Documents relating to serving of Fi.Fa. papers by sheriffs
Retention: 7 years whether entered on GED or not
Updated: April 05, 2017
Description: Non-Post Training Files (Post training files are at Post.)
Retention: 5 years
Updated: October 17, 2017
Description: Paper copies of fingerprints taken by law enforcement.
Retention: Keep until entered into the Fingerprint database or part of an investigation file.
Updated: October 17, 2017
Description: Copies of reports submitted to Federal Bureau of Investigation
Retention: Retain for useful life
Updated: April 05, 2017
Description: Records documenting the installation and maintenance of fire hydrants
Retention: 5 years
Updated: April 05, 2017
Description: Record of fires and related damage
Retention: 20 years
Updated: April 05, 2017
Description: Record of fire including date, name of caller, stations responding, damage to structure, equipment used, and time required
Retention: 20 years
Updated: April 05, 2017
Description: Inspections of structures used in fire safety planning
Retention: 5 years
Updated: April 05, 2017
Description: Review of structure, along with flamable material contained within, alarm systems, placement of extinguishers, and emergency numbers
Retention: 5 years after superseded
Updated: April 05, 2017
Description: Reports documenting compliance with and violations of fire regulations
Retention: 5 years
Updated: April 05, 2017
Description: Registrations of the location of fireworks displays with the fire department
Retention: 3 years
Updated: April 05, 2017
Description: Records created or accumulated in the course of apprehending wanted individuals
Retention: 5 years after suspect is apprehended
Updated: April 05, 2017
Description: Documents the selection of jurors for a particular term
Retention: 2 years
Updated: April 05, 2017
Description: Pictorial recordings (either analog or digital) of jail holding or booking areas
Retention: 180 days
Updated: April 05, 2017
Description: Records documenting the towing of vehicles
Retention: 3 years
Updated: April 05, 2017
Description: Reports identifying the vehicles to be towed and the wrecker service performing the task
Retention: 3 years
Updated: April 05, 2017
Description: Daily list of inmates in jail
Retention: 1 year
Updated: April 05, 2017
Description: Reports of incidents of suspected criminal/capital activity investigated by public safety officers
Retention: 50 years
Updated: October 17, 2017
Description: Reports of incidents of suspected criminal non-capital activity investigated by public safety officers
Retention: 5 years
Updated: October 17, 2017
Description: Reports of incidents of suspected non-criminal activity investigated by public safety officers
Retention: 1 year
Updated: October 17, 2017
Description: Records of inmates documenting their case history at the correctional institution
Retention: 10 years after release
Updated: April 05, 2017
Description: Reports of disciplinary problems with inmates
Retention: 10 years after release
Updated: April 05, 2017
Description: Records of personal monies deposited with the prison by an inmate upon entering incarceration or on behalf of an inmate while incarcerated
Retention: 3 years after release of inmate
Updated: April 05, 2017
Description: Records documenting medical care provided to prison inmates
Retention: 10 years after release
Updated: April 05, 2017
Description: Records documenting personal property of inmates being stored during their incarceration
Retention: 4 years after release
Updated: April 05, 2017
Description: Records used to investigate complaints against public safety officers.
Retention: Founded: 20 years after settlement of case; Unfounded: 1 year after investigation completed.
Updated: April 27, 2023
Description: Chronological listing of investigations
Retention: 3 years after release of inmate
Updated: April 05, 2017
Description: Medical and personal information, fingerprints, and associated data gathered during the process of entering an individual in jail (booking them).
Retention: 10 years after release
Updated: April 05, 2017
Description: Registers of inmates
Retention: 10 years after last entry
Updated: April 05, 2017
Description: Summons of jurors to serve on grand jury and trial juries
Retention: 3 years
Updated: April 05, 2017
Description: State form recording any criminal accusations made against a juvenile
Retention: 5 years or adjudication of case
Updated: April 05, 2017
Description: GCIC form the Police Department uses to enter stolen properties and vehicles etc. into GCIC
Retention: 30 days
Updated: October 17, 2017
Description: Worksheets used to post data to GCIC/NCIC information system
Retention: Retain for useful life
Updated: April 05, 2017
Description: Invoices sent to Medicaid/Medicare for reimbursement
Retention: 5 years after settlement
Updated: April 05, 2017
Description: Court adjudication of misdemeanor traffic citations issued by authorized public safety officers
Retention: 6 years
Updated: April 05, 2017
Description: Investigation of misdemeanor crimes
Retention: 2 years after close of investigation
Updated: April 05, 2017
Description: Record of goods sold or pledged in exchange for the loan of money
Retention: 4 years after the year in which the record was created
Updated: April 05, 2017
Description: Records documenting individuals currently in custody who are wanted by other law enforcement offices
Retention: 2 years after prisoner released to requesting agency
Updated: April 05, 2017
Description: Record of all mail received by an inmate
Retention: 1 year
Updated: April 05, 2017
Description: Records documenting the movement of prisoners from facility to facility or transfer to another facility
Retention: 5 years
Updated: April 05, 2017
Description: Records documenting rabies vaccination
Retention: 3 years from date of issuance
Updated: April 05, 2017
Description: Records of the first offical report of a fire or incident from incoming radio calls
Retention: 3 years
Updated: April 05, 2017
Description: Record documenting type of animal, owner, past history of attacks, individual biten, date, physcian treatment, and observation for rabies
Retention: 3 years
Updated: April 05, 2017
Description: Records documenting the remittance of a prescribed portion of court fines and costs to such funds as the Peace Officers Annuity and Benefit Fund and the Sheriff's Retirement Fund, Crime Victims Fund, and the Peace Officer/Prosecutor Training Fund
Retention: 5 years
Updated: April 05, 2017
Description: ATF form F3310.4
Retention: 1 year
Updated: April 05, 2017
Description: Record of items sold at public auction by the Sheriff
Retention: 7 years
Updated: April 05, 2017
Description: Security Video: building or departmental video that monitors activities or traffic of a department or building. Surveillance (Static) Video: digital or analog video recordings and images from agency security systems. This series also includes digital or audio voice recordings of radio or telephone communications.
Retention: (LG-19-079A) Known Incident/Accident: Retain until settlement of claims; (LG-19-079B) No known incident/accident: 30 days.
Updated: October 17, 2017
Description: Information gathered to enter sex offender on registry
Retention: 7 years after registrant moves or is otherwise removed from jurisdiction
Updated: April 05, 2017
Description: Documents summons of a public safety officer to appear during a court trial
Retention: 3 year after disposition of case
Updated: April 05, 2017
Description: Records documenting the issuance of temporary protective orders by the court
Retention: 3 years after expiration
Updated: April 05, 2017
Description: Listing of parking tickets and other traffic citations issued along with court dates and associated fines
Retention: 5 years
Updated: April 05, 2017
Description: Warnings to drivers of the occurrence of equipment malfunctions such as a burned out light
Retention: 2 years
Updated: April 05, 2017
Description: Documentation of teaching plans including subject, activity, and/or project
Retention: 2 years
Updated: October 17, 2017
Description: Administration and accounting records of trust accounts for minors established by court order
Retention: 10 years after closed
Updated: April 05, 2017
Description: Documents relating to traffic violations
Retention: 2 years
Updated: April 05, 2017
Description: Video recordings from law enforcement body-worn devices and devices located on or inside of law enforcement vehicles.
Retention: (LG-19-068A) 180 days except (LG-19-068B) if recording is part of a criminal investigation, shows a vehicle accident, shows the detainment or arrest of an individual, or shows a law enforcement officer’s use of force, and then it shall be retained for 30 months.
Updated: October 17, 2017
Description: Record of the receipt and action taken on civil processes (other than execution writs) issued by the court to the Sheriff's department
Retention: 5 years
Updated: April 05, 2017
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
