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CATEGORY: HEALTH SERVICES (09) [ Total entries: 20 ]
Description: Records pertaining to clients older than 18 years of age (0427-016)
Retention: 10 years from date of last service
Description: Records documenting the issuance of certificates of need for local government-operated health care facilities. Note: Where financial expenditures and contracts are associated with the CON - use the retention schedule for Contracts and Agreements.
Retention: 3 years
Description: Records pertaining to clients younger than 18 years of age (0427-017)
Retention: 10 years after the client reaches age of majority (18 in Georgia) or 28 years from date of last service
Description: All documents relating to health services provided to Babies Can't Wait and Children First clients (0427-019)
Retention: 5 years from date of last service; for Children First: 5 years from program exit or 5th birthday
Description: All health records pertaining to clients seen by Children's Medical Services (0427-018)
Retention: 6 years after client reaches age of majority (21 years per Medicaid)
Description: Includes only consent forms for immunization (0427-022)
Retention: 5 years from date of last service
Description: Includes, but is not limited to recording of date of immunizations and associated clinical information in electronic system (GRITS) (0427-021)
Retention: 6 years after client's death
Description: Paper immunization records (0427-021)
Retention: Retain until child reaches age 28; includes any paper record no entered into electronic database
Description: All documents relating to health services provided to PRS/PCM clients (0427-003)
Retention: 6 years from date of last service
Description: Legal notification of violation of sanitation regulations that resulted in rodent infestation in a community or neighborhood
Retention: 2 years
Description: Surveys and inspections of communities and neighborhoods for potential sanitation problems
Retention: 1 year
Description: All health records pertaining to scoliosis screenings (0427-026)
Retention: 6 years from date of original screening
Description: Health records pertaining to one-time service encounters; includes newborn metabolic screening forms, individual consent service slips, sports physical forms, forms for walk-in PPDs, and hearing, vision, dental, or nutrition screening forms (0427-025)
Retention: 5 years from date of last service
Description: All documents relating to health services provided to clients diagnosed with syphilis (0427-013)
Retention: 20 years from date of last service
Description: All documents relating to health services provided to tuberculosis patients; "cases" includes those clients with active TB infection and/or with latent TB infection (LTBI) and an abnormal chest X-ray (0427-020)
Retention: 21 years from date of last service
Description: (0427-020)
Retention: 10 years from end of calendar year in which X-ray was taken
Description: (0427-020)
Retention: 10 years from end of calendar year in which X-ray was taken
Description: All documents relating to health services provided to tuberculosis clients; "prophylaxis" includes those clients with LTBI and a normal chest X-ray (0427-020)
Retention: 21 years from date of last service
Description: WIC-associated health records; applies only to WIC health records kept separately from child health records (if WIC records are kept as part of child health records, follow schedule 0427-017) (0427-023)
Retention: Retain for 3 years past the end of calendar year in which date of last service occurred
Description: Response from the county health department on the review of land development, and zoning variance requests
Retention: 5 years
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
