The Georgia Archives will be closed Tuesday, December 24 and Wednesday, December 25 for the Christmas Holiday. The Archives will also be closed Wednesday, January 1 for the New Years’ Day Holiday.
CATEGORY: PAYROLL (05) [ Total entries: 12 ]
Description: Summary of employees' payroll earnings for fiscal year, including deductions.
Retention: 50 years after tax year in which the records were created.
Description: Records documenting individual employee's authorization to withhold taxes and other deductions from employees pay.
Retention: 4 years after end of fiscal year.
Description: All records pertaining to FMLA's leave requirements, including dates and hours of FMLA leave; copies of employer notices, documents describing premium payments, employee benefits, and records of disputes over FMLA benefits.
Retention: 3 years.
Description: Records documenting the withholding of funds from an employee's wages at the request of the courts or a state agency.
Retention: 5 years.
Description: These records include the policies and procedures implemented by agencies to comply with HIPAA/HITECH regulations.
Retention: 6 years.
Description: Records documenting taxable and non-taxable income of an agency.
Retention: 5 years.
Description: Pre-payroll reports, monthly payroll check registers, monthly fund distribution reports, and payroll action forms.
Retention: 5 years.
Description: Checks that remain unclaimed by employees.
Retention: 1 year.
Description: Documents relating to employee claims for unemployment compensation.
Retention: 5 years after end of the fiscal year in which the transaction occurred.
Description: Records utlized to calculate straight time and overtime work schedules.
Retention: 5 years.
Description: Information returns used to report wages paid to employees and the taxes withheld from them. Includes W-2s.
Retention: 5 years.
Description: Federal forms completed by an individual to establish the amount of taxes withheld from wages.
Retention: 4 years after superseded.
