Beginning on Monday, April 7, 2025, the front parking lot off Jonesboro Road in front of the Georgia Archives and National Archives Southeast Region will be partially closed, while repaving work is completed. Additional parking is available behind the Georgia Archives off Clayton State Boulevard.
CATEGORY: INFORMATION TECHNOLOGY (04) [ Total entries: 4 ]
Description: Records documenting the addition, modification, maintenance, and removal of software and/or hardware from an agency's computer system. Records may include: computer equipment inventories; hardware performance reports; component maintenance records; system backup reports; backup tape inventories; system overviews; operations logs; job listings; system development logs; system specifications and changes; conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; programming logs; program specifications and changes; record layouts; user views; control program table documentation; program listings; instruction manuals; software purchase records; software inventories; and licenses.
Retention: Computer Equipment Inventories: 4 years after surplussed and all audit requirements have been met; Records related to backup: Retain for 2 backup cycles; All other records: Life of system, software, or component and all audit requirements have been met.
Description: This series documents the planning and development of agency information systems. Records may include: information technology plans; feasibility studies; cost-benefit analyses; studies and surveys; system specifications and revisions; component proposals; technical literature; and vendor literature and proposals.
Retention: Implemented systems: Life of system and all audit requirements have been met; Unimplemented systems: Useful life.
Description: Records documenting the issuance or selection of a network password and the administration of security and monitoring of the agency's network, servers, and computers.
Retention: 1 year after superseded or the employee separates from the agency, and all audit requirements have been met.
Description: Records documenting the location of wiring and the design of the overall agency network environment.
Retention: Until superseded or obsolete and all audit requirements have been met.
